Chiller Maintenance SN#169002

Sonoma Developmental Center, a California state facility located in Sonoma County, is soliciting bids for comprehensive chiller maintenance services through Invitation for Bid (IFB) SN#169002. The procurement requires a qualified contractor to provide preventive maintenance, improvements, and repairs for complex chiller plant systems, including York Chillers, Bacharach Monitoring System, cooling towers, and Building Automation System (BAS). Contractors must demonstrate a minimum of five years' experience working with 1250-ton or larger chillers, 100HP or larger motors with VFD drives, and DDC control systems. Specific deliverables include monthly preventive maintenance, 24/7 emergency response within two hours, annual cooling tower cleaning, tube cleaning, Eddy Current Analysis, vibration analysis, and chemical treatment services. A mandatory pre-bid conference and walkthrough was held on March 29, 2016, with final bids due on April 7, 2016, at 2:00 PM. The contract term is set to commence on July 1, 2016, or upon Department of General Services approval, and will run through June 30, 2018.

The procurement includes several set-aside designations and preference opportunities, specifically a 3% Disabled Veteran Business Enterprise (DVBE) participation requirement and a 5% bid preference for small businesses. DVBE incentives range up to 5% based on participation levels between 1-5%, and non-small businesses can receive a 5% preference by subcontracting 25% to certified small businesses. The contract includes a $35,000 fixed allowance for parts, services, improvements, and labor beyond regular maintenance duties, with parts to be billed at cost or mutually agreed-upon prices. Chemical supply requirements are detailed, including specific quantities of water treatment chemicals such as inhibitors, biocides, sodium hypochlorite, and oxidizers. Contractors will be responsible for additional chemical costs beyond the estimated quantities to maintain proper chemistry levels. The contract requires coordination with Frank M. Booth for BAS maintenance and mandates the use of Garratt Callahan chemicals for water treatment.