Chilled Water Glycol System Refurbishment - Belknap County Nursing Home

Belknap County Commissioners' Office in New Hampshire is soliciting proposals through Request for Proposal (RFP) 2026-01CM for chilled water glycol system refurbishment at the Belknap County Nursing Home located at 30 County Drive, Laconia, NH. The procurement seeks a qualified mechanical contractor to remove and replace the existing glycol-based chilled water loop serving the facility's air-conditioning systems. The base scope of services includes glycol removal and disposal, supply and installation of approximately 2,200 gallons of inhibited industrial propylene glycol, installation of two new 2-inch chilled water/glycol transfer taps, furnishing and installation of an automatic glycol feeder with associated piping and electrical connections, system purging and venting, and verification of final glycol concentration and freeze protection to -10 degrees Fahrenheit. Contractors must verify all existing conditions, piping configurations, and system volume prior to beginning work and provide written documentation confirming achieved freeze protection temperature and system operating pressure upon completion. The project anticipates approximately 24 hours of chilled water system downtime. Proposals must be submitted to the Board of Commissioners at 34 County Drive, Laconia, NH 03246 by 12:00 p.m. on Wednesday, March 4, 2026, or via email to Jon T. Bossey, Facilities Director, at jbossey@belknapcounty.gov. The RFP requests pricing for three distinct line items: the Base Scope for chilled water glycol system refurbishment, automatic glycol feeder installation with commissioning and staff training, and Add Alternate No. 1 for chilled water system cleaning and flushing using an approved chemical cleaner circulated for 24 hours before glycol refill.

The RFP documentation does not identify any set-aside designations, restrictions on types of organizations that may respond, or disadvantaged enterprise requirements. No information regarding incumbent contractors, existing vendors, or current service providers has been disclosed in the procurement documents. Similarly, the available documentation does not specify an award value or budget range for this project. The County reserves the right to accept or reject any and/or all proposals and to cancel the request at any time for any reason. Interested parties should contact the Facilities Director for any clarifications or additional information regarding the project scope or submission requirements.