Children and Family Services (CFS) Ad Hoc Committee Consultant

San Bernardino County Human Services Department is issuing a Request for Proposal (RFP 25-13) to procure consulting services for a Children and Family Services Ad Hoc Committee Consultant position. The County seeks a qualified consultant to serve as a neutral intermediary and governance facilitator supporting a Child Welfare Ad Hoc Committee established by the Board of Supervisors on January 27, 2026. The consultant's primary responsibilities include facilitating policy discussions, interpreting child welfare systems and practices, developing recommendations, and reporting on outcomes; the engagement explicitly excludes individual case reviews, investigations, and CFS operational audits. Key deliverables include meeting facilitation, coordination with County leadership, and preparation of written materials, with services to be provided at multiple CFS locations throughout San Bernardino County including San Bernardino, Redlands, Victorville, Barstow, Needles, Yucca Valley, Rancho Cucamonga, and Fontana. The RFP deadline for proposal submission is March 24, 2026, at 4:00 p.m. local time, with questions due by March 11, 2026, and a tentative contract award date of May 6, 2026. The contract term is one year beginning May 6, 2026, and ending May 5, 2027, with an option to extend subject to County approval and funding availability. Evaluation criteria include qualifications and experience (45%), technical review (35%), cost (10%), and financial review (10%), with proposals requiring financial statements for the previous two years, project team organization charts with key personnel resumes, work plans and schedules, three customer references, proof of required insurance coverage, and certifications regarding debarment and conflict of interest.

Prospective proposers must be registered with the California Secretary of State at the time of proposal submission and must certify this registration and good standing status in the proposal documents; California Department of Industrial Relations registration is not required since this is not a public works contract. While the RFP identifies multiple CFS office locations as potential service delivery sites, the County does not anticipate requiring the consultant to travel to every listed location, with primary engagement focusing on Ad Hoc Committee meetings that must be attended in person and other coordination activities occurring either in person or virtually based on scheduling needs. The RFP does not specify set-aside designations or restrictions on the types of organizations that can respond, nor does it reference any incumbent vendors, current contractors, or existing infrastructure requiring integration. The County estimates a budget of $200,000 for completion of this work, with all costs including transportation, lodging, and per diem expenses included within the proposed pricing. The County may conduct negotiations with the highest-ranked proposer, create a shortlist for further evaluation, require oral interviews, or request best and final offers; all proposals become County property and are subject to the California Public Records Act.