Chemicals for WKCC Farm

The Commonwealth of Kentucky's Finance and Administration Cabinet, specifically the Department of Corrections, is soliciting bids for a master agreement to provide agricultural chemicals for the Western Kentucky Correctional Center (WKCC) Farm located in Fredonia, Kentucky. The Request for Bid (RFB) 758 2600000192 seeks 21 line items of agricultural chemicals, including herbicides, insecticides, and fungicides, with specific quantities such as 200 gallons of Altrazine, 620 gallons of Round-up Power Max, and 420 gallons of Enlist One Herbicide. The procurement also includes chemical application services for a minimum of 2,300 acres, requiring two annual full sprays with additional spot applications. Vendors must submit bids electronically through the eProcurement system and bid on all line items to be considered responsive. The bid evaluation will use a best value ranking approach, allocating 90 points to pricing and 10 points to delivery time. The original bid due date of November 7, 2025, was extended to November 10, 2025, at 1:30 PM, with vendors' questions due by October 29, 2025, at 10:00 AM ET.

The contract includes provisions for reciprocal preferences for Kentucky resident bidders and specific preferences for qualified bidders, including a 20 percent preference for Kentucky Correctional Industries and a 15 percent preference for certain nonprofit organizations. Bidders must be registered in the Commonwealth eProcurement System and provide Commercial General Liability Insurance with $1,000,000 per occurrence and $2,000,000 aggregate limits. The initial contract period will be one year, beginning March 23, 2026, with options to extend for four additional one-year periods subject to written approval. Automobile Liability Insurance with $1,000,000 per occurrence is required if delivery or on-site services are performed. All proposed pricing must remain valid for 60 calendar days after the bid due date, and price increases are prohibited during the first 12 months of the contract. The Commonwealth will make payments within 30 working days of invoice receipt or goods acceptance. Delivery must be F.O.B. Destination Freight Prepaid and Allowed, with a one percent daily penalty for late deliveries.