Chemicals and Warewashing (Cooperative)

The Orange-Ulster Board of Cooperative Educational Services (BOCES) is seeking one or more companies to provide comprehensive chemical and warewashing products and services through a competitive bid (RFB-COOP-09-2026) for 19 school districts in Orange County, New York. The procurement covers ware washing compounds, dish washing detergents, rinse aids, and related products, including machine and manual dishwashing dispensers, with mandatory monthly technical support. Bidders must provide equivalent items meeting or exceeding specified requirements, with the ability to replace products found inferior. The bid is due on September 18, 2025, at 2:00 PM, with a contract period from October 13, 2025, through October 12, 2026, and potential extensions for up to three additional one-year periods. Evaluation criteria will include lowest pricing, delivery terms, product quality, and the vendor's ability to provide comprehensive technical support, which includes monthly service calls, emergency response within 24 hours, chemical concentration analysis, written service reports, operational charts, employee training, and equipment condition analysis.

The solicitation allows for cooperative purchasing, enabling other New York State School Districts and BOCES to utilize the contract through cross-contracting. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, bidders must provide samples, insurance documentation, and various certifications. Pricing should include a percentage discount for non-bid items, with delivery required within 30 days of order placement and minimum order restrictions capped at $150. Though specific contract value is not disclosed, the comprehensive nature of the contract suggests a potentially significant annual procurement across multiple school districts. The contract requires vendors to provide corresponding dispensers for company equipment at no cost, indicating a full-service approach to chemical and warewashing supply that emphasizes operational efficiency and technical support for institutional facilities.