Chemical Fire Suppression Systems: Maintenance & Repair Services

Pinellas County School District is seeking a certified licensed contractor for Chemical Fire Suppression Systems Maintenance & Repair Services through Request for Quotation #25-JG-027. The procurement is for comprehensive maintenance and repair services for pre-engineered fire suppression systems across 138 kitchen locations, 7 paint booth locations, and 18 culinary locations within county school facilities. The contractor will be responsible for providing all labor, materials, and equipment necessary to perform corrective and preventative maintenance in compliance with NFPA standards, local authorities, and applicable codes. Key deliverables include six-year maintenance service, emergency repairs, system inspections, and immediate replacement of cylinders within 24 hours of testing. Evaluation criteria will utilize a point-based scoring system considering hourly rates for technicians, helpers, and supervisors across different service times, with additional points for materials markup percentages. The bid is due by 3:00 pm on April 10, 2025, with an electronic submission required through the district's OpenGov Procurement portal. The contract period will run from May 28, 2025, to May 27, 2027, with an option for one additional two-year renewal period.

The solicitation has specific restrictions, notably that the awarded contractor for maintenance and repair services will be ineligible to bid on a separate upcoming inspection and certification services solicitation. Contractors must possess a Fire Equipment Dealer Class A and Class D license, demonstrate four continuous years of business under the same legal entity, and provide at least five references for similar work. The contractor must maintain a business office within 50 miles of the district's central administration and have trained personnel capable of servicing systems from manufacturers including Amerex, Ansul Inc., CaptiveAire, Kiddie-Fenwal Inc., and Pyrochem. While specific total contract value is not explicitly stated, the bid requires contractors to provide hourly rates and materials markup percentages, with compensation structured at hourly rates plus a percentage markup on manufacturer's wholesale prices for parts and materials. Insurance requirements are comprehensive, mandating general liability coverage of $1,000,000 per occurrence, automotive liability of $300,000, and workers' compensation insurance with specific employer's liability limits. Emergency response times are strictly defined, with a requirement to respond within two hours for calls made before 4:00 p.m.