Chemical Analysis Testing Services

The Commonwealth of Kentucky Finance and Administration Cabinet on behalf of the Cabinet for Health and Family Services is issuing Request for Bid (RFB) 758 2600000101 for Chemical Analysis Testing Services to establish a master agreement for the Department for Public Health Division of Lab Services. The procurement encompasses 87 primary line items of comprehensive chemical analysis testing services covering organic compounds, inorganic substances, asbestos identification, mold testing, and transmission electron microscopy, with estimated yearly usage ranging from 2 to 77 units across various analytes. The successful vendor must be accredited by AIHA, NIOSH, and the IHPAT testing program and shall perform analyses on air samples, bulk samples, and wipe samples submitted by the Consultation and Compliance Branches of the Kentucky Labor Cabinet. Required deliverables include furnishing chromatograms, calculations, quality control documentation upon request, free sampling media and consultation services, and adherence to OSHA and NIOSH prescribed methods with a mandatory five business-day turnaround time. Subcontracting for analyses is prohibited. The solicitation was released on August 26, 2025, with vendors' written questions due by September 2, 2025 at 10:00 AM ET and bid closing on September 9, 2025 at 1:30 PM ET. Evaluation will be conducted using a best value approach with price weighted at 100 points and delivery as a pass/fail criterion, with the lowest-priced bidder receiving maximum points and other bidders scored proportionally.

The procurement offers reciprocal preference to Kentucky resident bidders equal to preferences granted by the bidder's home state, while Kentucky Correctional Industries and qualified nonprofit agencies employing individuals with severe disabilities receive additional preferences of 15 and 20 percent respectively. All bidders must be registered in the Kentucky eProcurement System prior to submission and must submit completed affidavits attesting to compliance with Kentucky campaign finance laws, with resident bidders also required to verify one year of Kentucky business authorization, corporate income tax filings, and workers' compensation coverage. Prior to award, the successful vendor must furnish proof of Commercial General Liability Insurance ($1,000,000 per occurrence, $2,000,000 aggregate) and Automobile Liability Insurance ($1,000,000 combined single limit) with the Commonwealth named as additional insured. The initial contract period is one year from the date of award with optional renewal for four additional one-year periods subject to written approval and potential renegotiation of terms, with pricing to remain firm for 60 days after the bid due date and delivery specified FOB Destination Freight Prepaid and Allowed. While no specific budget or award value is identified in the solicitation materials, the contract structure allows for multiple vendors to be selected through group award provisions. A one percent daily penalty applies to invoices when delivery does not meet the contracted five-business-day requirement.