Chemical & Water Treatment Services - SRCI

The Oregon Department of Corrections (ODOC) is soliciting bids for Chemical and Water Treatment Services at the Snake River Correctional Institution (SRCI) located in Ontario, Oregon through Invitation to Bid (ITB) S-29100-00013379. This procurement seeks to establish a Price Agreement with qualified contractors to provide comprehensive monthly chemical testing, maintenance, and service for cooling water towers and closed loop systems. Key deliverables include monthly water analysis, system cleaning and calibration, scale and foulant removal, and periodic maintenance such as chiller tube and tower fill inspections. Contractors must demonstrate capabilities to collect and dispose of empty chemical containers, provide on-site or phone communication within four hours of request, and submit written test results within 10 days. The solicitation timeline includes key dates: questions are due by April 9, 2025, with bids due by April 18, 2025, and an anticipated contract award date of May 1, 2025. Evaluation criteria will likely focus on responsiveness, contractor responsibility, service capabilities, and compliance with specified technical requirements. The initial contract term is two years, with potential extensions not to exceed ten years total.

The procurement does not explicitly specify set-aside designations, but there is a potential preference for Oregon-based businesses. Bidders must comply with Oregon tax laws, non-discrimination policies, and pay equity requirements. The contract allows for single or multiple awards based on vendor qualifications. The historical and estimated annual spending range is $20,000 to $25,000, suggesting this is a relatively modest but critical infrastructure maintenance contract. Contractors will be required to provide a pricing structure that includes monthly chemical testing service, yearly service, and periodic maintenance activities. Payment terms include opportunities for prompt payment discounts, and vendors must indicate willingness to accept credit card payments. While no incumbent vendors are specifically named, the detailed technical specifications suggest the county is seeking experienced water treatment service providers with specialized expertise in correctional facility maintenance systems.