Cheerleader and Dance Team Uniforms, Supplies, and Related Items

Fort Bend Independent School District (FBISD) is soliciting proposals from qualified vendors to supply cheerleader and dance team uniforms and related supplies for students in grades K-12 across its 82 campuses. The Request for Proposals (RFP 26-047LB) seeks comprehensive uniform solutions, including custom-made and ready-made catalog items such as cheer uniforms (tops, shells, skirts, shorts), dance uniforms (tops, bottoms, dresses), and optional accessories like bows, warm-ups, and pom-poms. The procurement will evaluate vendors on multiple criteria, including pricing (30 points), vendor reputation (5 points), quality of goods and services (25 points), alignment with district needs (25 points), past relationship with the district (10 points), and long-term cost considerations (5 points). A virtual pre-proposal conference is scheduled for Wednesday, January 21, 2026, at 10:00 AM (CST), with questions due by Thursday, February 26, 2026, at 10:00 AM (CST). Proposals must be submitted electronically through the FBISD Bonfire portal by Tuesday, March 3, 2026, at 2:00 PM (CST), with the Board of Trustees reviewing award recommendations tentatively in May 2026.

The contract will be structured for three years with potential two additional one-year renewal terms and may be adopted by other Central Texas Purchasing Alliance member districts. Vendors must submit comprehensive documentation including a Form 1295, Conflict of Interest Questionnaire, Vendor Acknowledgement Form, Suspension and Debarment Certification, and at least five client references. While no specific set-aside designations are mentioned, vendors must comply with federal requirements, including EDGAR certifications and provisions related to debarment, anti-lobbying, and equal employment opportunity. The solicitation does not specify a precise contract value, but requires vendors to provide itemized pricing with discounted rates off published catalogs, with zero percent discounts deemed unacceptable. Vendors must also meet extensive insurance requirements, including $1,000,000 in General Liability coverage, $50,000 in Commercial Auto Liability, and Workers' Compensation at statutory limits, with FBISD named as an additional insured. The contract includes comprehensive data protection provisions, requiring vendors to implement industry-standard security measures and comply with federal privacy laws.