Chartered Bus Services

Fairfax County is seeking a contract for Chartered Bus Services for Day Trips through Request for Proposal (RFP) 2000004238, issued by the Fairfax County Park Authority (FCPA). The procurement will establish a contract running from January 1, 2026, through December 31, 2030, for bus transportation services covering day trips within the Washington D.C. Metropolitan area and surrounding states including Virginia, Maryland, Pennsylvania, New Jersey, New York, and Delaware. Contractors must provide motor coaches that are six years old or newer, meeting specific requirements for cleanliness, maintenance, and driver qualifications. The FCPA requires detailed pricing information, including hourly rates, minimum trip charges, and sample quotes for various trip destinations such as Skyline Caverns, Front Royal, Fallingwater, Tangier Island, and New York City. Proposals are due on November 21, 2025, at 10:00 A.M. through Fairfax County's procurement portal, with evaluation criteria focusing on qualifications, responsiveness to needs, and cost reasonableness. The contract will initially be a firm-fixed price agreement, with potential price adjustments in subsequent years based on the Consumer Price Index (CPI-U).

The county encourages participation from small, minority-owned, women-owned, and service-disabled veteran-owned businesses, with no specific set-aside percentages explicitly stated in the documents. Vendors must complete various certifications related to workplace practices, immigration status, and non-discrimination policies, including provisions that the county does not discriminate against faith-based organizations or bidders based on race, religion, color, sex, national origin, age, disability, or other prohibited bases. Contractors will be required to maintain comprehensive insurance coverage, including commercial general liability, automobile liability, and workers' compensation. The county reserves the right to make multiple awards and potentially extend the contract to other public bodies. While specific budget ranges are not detailed, the contract allows for flexible ordering methods, including purchase orders and procurement cards. Interested vendors can contact the contract specialist, Nicole Cifci, at 703-324-2854 or nicole.cifci@fairfaxcounty.gov for additional information or clarifications about the proposal.