Charter Bus Services for Athletic Teams

Bossier Parish Community College is requesting sealed bids for charter bus services to transport athletic teams during the 2025–2026 academic year under IFB, with bids due August 14, 2026 at 2:00 p.m. CST and public opening at Building J in Bossier City. The college seeks a single provider for approximately 40+ scheduled trips across baseball, men's basketball, softball, and women's cross country, with buses required to be 2016 model year or newer.

Buses must be equipped with air conditioning, restrooms, GPS, televisions with DVD capability, and communication systems. Vendors must hold Louisiana licensure, demonstrate a satisfactory DOT rating, maintain federal motor coach safety compliance, possess random drug and alcohol testing capabilities, and have operated similar services for a minimum of ten years. Good-faith efforts to utilize certified Veteran-Owned, Service-Connected Disabled Veteran-Owned, or Hudson Initiative small entrepreneurships as subcontractors are required.

The contract term is twelve months from award notification with four optional twelve-month renewal periods contingent upon mutual agreement and annual price increases not exceeding 3%. Vendors must quote pricing on a net, F.O.B. destination basis inclusive of all freight, fuel, tolls, maintenance, and driver costs. The bid form requires detailed cost calculations covering minimum daily charges, per-mile rates, overnight stay fees, and cancellation fees for trips cancelled with less than 24-hour notice.

Comprehensive insurance requirements include Workers Compensation, Commercial General Liability at $1,000,000 per occurrence, and Automobile Liability at $1,000,000. Award will be made to the lowest responsible bidder. The college reserves the right to award items separately or reject any bids. No pre-bid meeting or site visit is specified.