Charter bus for scsu band norfolk VA

South Carolina State University (SCSU) is seeking charter bus services for the Marching 101 band's travel to Norfolk, Virginia, through a Request for Quote (RFQ) solicitation numbered 5400028683. The procurement involves transportation for 255 students and 17 staff members, including their equipment and instruments, for a trip scheduled from October 23-26, 2025. Potential contractors must possess Federal Motor Carrier Safety Administration (FMCSA) authority and be listed on the South Carolina Office of Regulatory Staff's Regulated Class Charter Bus list, maintaining a "Satisfactory" safety rating. The buses must be 55-57 passenger coaches equipped with specific amenities such as air ride suspension, panoramic windows, reclining seats, Wi-Fi, electrical outlets, and TV monitors. Contractors are required to provide comprehensive transportation services, including accommodating band instruments, maintaining backup communication systems, offering emergency mechanical assistance, and complying with US Department of Transportation hours of service regulations. The solicitation was issued on 08/19/2025, with offer submissions due by 09/12/2025 at 11:45:00 AM, and award postings scheduled for 09/15/2025.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the solicitation. The procurement does not indicate any incumbent vendors or existing infrastructure requirements for integration. The total budget maximum for this charter bus project is $48,000.00, which represents the ceiling for potential contract awards. Contractors must handle all driver-related expenses, including meals and lodging, and comply with background check and professional conduct standards. The scope of work requires contractors to provide comprehensive transportation services that meet the specific logistical and operational needs of the SCSU Marching 101 band, ensuring safe and efficient travel to their destination in Norfolk, Virginia.