Change Order Notice - IDOC Legal Publications for Individuals in Custody

The State of Illinois Department of Juvenile Justice (IDJJ) is issuing a change order notice for legal publications services to remove online legal document access via tablets held by individuals in custody. This procurement seeks a vendor to provide Prison Rape Elimination Act (PREA) certified audit services across IDJJ's youth centers, with audits to be conducted by United States Department of Justice (USDOJ) certified auditors at a minimum of one-third of IDJJ facilities or two facilities per year across six statewide locations: IYC Chicago, IYC Warrenville, IYC St. Charles, IYC Lincoln, IYC Pere Marquette, and IYC Harrisburg. The contract requires completion of three-phase audits (pre-audit, audit, and post-audit) with final audit reports and interim reports due according to the current PREA Auditor Handbook. The initial contract term runs from August 20, 2026, through August 19, 2029, with a maximum total term not to exceed ten years including renewal periods or extensions. Key qualifications include vendor provision of documentation that all auditors are USDOJ certified PREA auditors prior to contract execution and throughout the audit process, and vendor employees must pass security background checks with names, dates of birth, and Social Security numbers submitted to the Agency PREA Coordinator prior to facility access. All travel and per diem costs must be included in vendor pricing, with audit schedules determined by IDJJ management and the IDJJ PREA Coordinator at contract execution and subject to adjustment at the coordinator's discretion. The proposal due date is February 10, 2026, and pricing is firm with the maximum contract amount to be entered by the State prior to execution.

This procurement contains no set-asides for minority-owned, women-owned, persons with disabilities-owned, or veteran-owned small businesses, and subcontractors are not permitted under the contract. The contract is funded through the General Revenue Fund, and no incumbent vendors or current contractors are identified in the available documentation. Payment terms follow the State Prompt Payment Act, with invoices for services through June 30 of any year due by July 31 of that year. The State reserves the right to terminate the contract for cause immediately or for convenience with thirty days' written notice, and the contract is contingent upon appropriation availability and subject to potential reduction or suspension at the State's sole discretion. The specific award value or budget range is not disclosed in the available materials, with the maximum contract amount to be established by the State prior to execution.