Chair Rental and Table Rental

Rhode Island College, through the State of Rhode Island's Division of Purchases, is soliciting a Request for Quotation (RFQ23002051) for chair and table rental services covering a three-year period from December 1, 2022, through November 30, 2025. The procurement specifically seeks vendors to supply and deliver various rental items, including Samsonite #2200 plastic folding chairs in black (with no substitutions permitted) and multiple table types such as 6' and 8' rectangular tables, 60" round tables, 36" round tables in both seating and standing heights, and 72"/73" round tables. Vendors must submit their electronic responses through the Ocean State Procures system by December 14, 2022, at 1:30 PM EST, with a vendor question and answer period open from November 10, 2022, to November 25, 2022. The RFQ requires vendors to quote a single, firm unit price for each item, which will serve as the maximum price during the contract period, with any manufacturer price declines to be reflected in reduced agreement pricing. Delivery terms are FOB destination with inside delivery included at no extra cost, and vendors must provide comprehensive insurance coverage including $1 million in general liability, workers compensation, and automobile liability insurance.

The solicitation includes a mandatory 10% Minority Business Enterprise (MBE) and Women's Business Enterprise (WBE) participation requirement, with vendors required to submit MBE Utilization Plans to the Office of Diversity, Equity and Opportunity for review and approval. While no specific incumbent vendors are mentioned, the State reserves the right to make single or multiple awards and to solicit separate pricing for extra-large orders to specific destinations. The contract will be subject to the availability of funds, with any extensions beyond the initial fiscal year contingent on continued funding. Vendors must maintain active registration in the Ocean State Procures system and comply with all state affirmative action policies. Although the exact award value is not specified, the three-year contract duration and the comprehensive list of rental items suggest a significant procurement opportunity for qualified vendors capable of meeting the state's chair and table rental needs across various events and settings.