Certified Playground Mulch Delivery Services for Scranton City Parks
Closed State & local contract opportunity
- Solicitation number
- 2023-REQ-079
- State
- Pennsylvania
- Responses due
Opportunity facts
- Jurisdiction
- UNSPSC codes
- Point of contact
-
- Julie Reed jreed@scrantonpa.gov (570) 575-6835
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The City of Scranton, located in Lackawanna County, Pennsylvania, is seeking bids for Certified Playground Mulch Delivery Services for city parks through an Invitation to Bid (ITB) released on May 18, 2023. The procurement seeks a vendor to provide and deliver Engineered Wood Fiber (EWF) or Certified Playground Mulch to approximately 40 park locations from June 5, 2023, through December 31, 2023, with a potential contract renewal option. The mulch must be 100% double-shredded hardwood from disease-free deciduous trees, color-treated to a deep dark brown, and meet specific ASTM F1292 and F1951 standards for playground surfacing. Vendors must submit bids electronically through the city's e-Procurement Portal by June 1, 2023, at 10:00 am, with a deadline for questions on May 30, 2023, at 2:00 pm. Each bidder is required to submit a $500 cashier's check, certified check, or bid bond, and the successful contractor must provide a $1,000 surety bond within ten days of award notification.
The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The bid requires vendors to supply cubic yard pricing for the playground mulch, with a minimum delivery load of 80 cubic yards to be made on an "as-needed" basis. The City of Scranton reserves the right to cancel orders, make emergency purchases from alternative sources if the contractor cannot meet specifications, and award the contract to the lowest, most responsible bidder while maintaining the option to reject any or all bids. While specific award values are not detailed, the contract duration and delivery requirements suggest a potentially significant municipal procurement opportunity. Vendors must be prepared to meet strict technical specifications, including precise mulch consistency, color, and particle size requirements, and demonstrate the ability to service multiple park locations throughout the Scranton area.
Opportunity text
Separate sealed bids will be received online by the Office of the City Controller for the City of Scranton via the City's e-Procurement Portal until Thursday, June 1, 2023 at 10:00 am at which time they will be read aloud in City Hall Chambers by the Business Administrator (Or his Designee) located on the 2nd floor in City Hall and made available for public viewing at www.youtube.com/user/electriccitytv570 for the following:
CERTIFIED PLAYGROUND MULCH/ENGINEERED WOOD FIBER DELIVERY SERVICES FOR SCRANTON CITY PARKS FROM
JUNE 5, 2023 THRU DECEMBER 31, 2023
AS PER SPECIFICATIONS
All bids shall be in accordance with the specifications which may be obtained from the City's e-Procurement Portal at https://secure.procurenow.com/portal/scrantonpa. If you intend to submit a bid, you shall register on the City's e-Procurement Portal. Once registered, vendors may view and click "Follow" to be a prospective bidder for this solicitation and will appear on the Follower's List. Bidders that fail to follow this project will not receive automatic addenda notifications, nor will they be able to draft a response in the City's e-Procurement Portal, and therefore will be unable to participate or be considered for this ITB.
Each bidder shall submit a cashier's check, certified check, and/or bid bond in the amount of $500.00, as a guarantee to keep its offer open until the City accepts or rejects same and as to the successful bidder until the required surety bond is furnished. The successful bidder, within ten (10) days of the notification of the award shall be required to furnish a surety bond in the amount of $1000.00 of the contract price as a guarantee to furnish services as specified. The contract shall be awarded to the lowest, most responsible bidder; however, the City reserves the right to reject any or all bids of any bids submitted.
All bid documents and supplementary documents must be uploaded and submitted using the City's e-Procurement Portal prior to 10:00 am on Thursday, June 1, 2023 as instructed in this solicitation. Once the file(s) have been uploaded and the submission status shows as "Submitted" the submission is complete. At that point, the respondent representative who is registered with the City will receive an email confirmation from the City's e-Procurement Portal.
All bids must be accompanied by signed affirmative action, non-segregated facilities, non-collusion affidavit and disclosure forms.
All communications regarding this ITB, product related questions and requests for clarifications, changes, exceptions, and deviations to the terms and conditions set forth in this ITB shall be submitted via "Q & A" through the City's e-Procurement Portal, before the deadline of 2:00 pm on Tuesday, May 30, 2023 and according to these specifications herein.
If a respondent encounters any technical difficulties utilizing the City's e-Procurement Portal, a representative may contact, OpenGov, the Software Administrator, using the real-time chat function on the website (located in lower right-hand corner of the screen), or via email at support@procurenow.com. It is still the respondent's responsibility to ensure that their response is submitted before the deadline.
Files
| File | Type | Posted |
|---|---|---|
| Certified_Playground_Mulch_Delivery_Services_for_Scranton_City_Parks.pdf |
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