Certified_Playground_Mulch_Delivery_Services_for_Scranton_City_Parks.pdf

INVITATION TO BID

2023-REQ-079

CERTIFIED PLAYGROUND MULCH DELIVERY

SERVICES FOR SCRANTON CITY PARKS

City of Scranton

340 N Washington Ave

Scranton, PA 18503

RELEASE DATE: May 18, 2023

DEADLINE FOR QUESTIONS: May 30, 2023

RESPONSE DEADLINE: June 1, 2023, 10:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/scrantonpa https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Scranton

INVITATION TO BID

Certified Playground Mulch Delivery Services for Scranton City Parks

I. INTRODUCTION

II. SUBMISSION REQUIREMENTS

III. BID SPECIFICATIONS

IV. BID PRICING SHEET

Invitation To Bid #2023-REQ-079 Title: Certified Playground Mulch Delivery Services for Scranton City Parks

1. INTRODUCTION

1.1. Summary

Separate sealed bids will be received online by the Office of the City Controller for the City of

Scranton via the City’s e-Procurement Portal until Thursday, June 1, 2023 at 10:00 am at which time they will be read aloud in City Hall Chambers by the Business Administrator (Or his

Designee) located on the 2nd floor in City Hall and made available for public viewing at www.youtube.com/user/electriccitytv570 for the following:

CERTIFIED PLAYGROUND MULCH/ENGINEERED WOOD FIBER DELIVERY

SERVICES FOR SCRANTON CITY PARKS FROM

JUNE 5, 2023 THRU DECEMBER 31, 2023

AS PER SPECIFICATIONS

All bids shall be in accordance with the specifications which may be obtained from the City’s e-

Procurement Portal at https://secure.procurenow.com/portal/scrantonpa. If you intend to submit a bid, you shall register on the City’s e-Procurement Portal. Once registered, vendors may view and click "Follow" to be a prospective bidder for this solicitation and will appear on the

Follower’s List. Bidders that fail to follow this project will not receive automatic addenda notifications, nor will they be able to draft a response in the City’s e-Procurement Portal, and therefore will be unable to participate or be considered for this ITB.

Each bidder shall submit a cashier’s check, certified check, and/or bid bond in the amount of

$500.00, as a guarantee to keep its offer open until the City accepts or rejects same and as to the successful bidder until the required surety bond is furnished. The successful bidder, within ten

(10) days of the notification of the award shall be required to furnish a surety bond in the amount of $1000.00 of the contract price as a guarantee to furnish services as specified. The contract shall be awarded to the lowest, most responsible bidder; however, the City reserves the right to reject any or all bids of any bids submitted.

All bid documents and supplementary documents must be uploaded and submitted using the

City’s e-Procurement Portal prior to 10:00 am on Thursday, June 1, 2023 as instructed in this solicitation. Once the file(s) have been uploaded and the submission status shows as “Submitted” the submission is complete. At that point, the respondent representative who is registered with the City will receive an email confirmation from the City’s e-Procurement Portal.

All bids must be accompanied by signed affirmative action, non-segregated facilities, non-collusion affidavit and disclosure forms.

All communications regarding this ITB, product related questions and requests for clarifications, changes, exceptions, and deviations to the terms and conditions set forth in this ITB shall be submitted via “Q&A” through the City’s e-Procurement Portal, before the deadline of 2:00 pm on Tuesday, May 30, 2023 and according to these specifications herein.

https://www.youtube.com/user/electriccitytv570 https://secure.procurenow.com/portal/scrantonpa

If a respondent encounters any technical difficulties utilizing the City's e-Procurement Portal, a representative may contact, OpenGov, the Software Administrator, using the real-time chat function on the website (located in lower right-hand corner of the screen), or via email at support@procurenow.com. It is still the respondent's responsibility to ensure that their response is submitted before the deadline.

1.2. Contact Information

Eileen Cipriani

Director

340 N Washington Ave

Scranton, PA 18503

Email: ecipriani@scrantonpa.gov

Phone: (570) 407-0173

Department:

Business Administration

Department Head:

Eileen Cipriani

Business Administrator

1.3. Timeline

ITB Release Date May 18, 2023

Question Submission Deadline May 30, 2023, 2:00pm

Bid Submission Deadline June 1, 2023, 10:00am mailto:ecipriani@scrantonpa.gov tel:(570)407-0173

2. SUBMISSION REQUIREMENTS

2.1. ............................................................................................................................ Bid

Certification*

THE UNDERSIGNED DOES HEREBY DECLARE THAT THEY HAVE CAREFULLY

EXAMINED THE ATTACHED BIDDING DOCUMENTS, AND HEREBY PROPOSES TO

FURNISH THE CITY OF SCRANTON WITH THE FOLLOWING AS SPECIFIED AND

DELINEATED WITHIN THESE DOCUMENTS:

CERTIFIED PLAYGROUND MULCH/ENGINEERED WOOD FIBER

DELIVERY SERVICES FOR SCRANTON CITY PARKS

FROM JUNE 5, 2023 THRU DECEMBER 31, 2023

AS PER SPECIFICATIONS

ACCOMPANYING THIS BID IS A CERTIFIED CHECK, CASHIER'S CHECK AND/OR

BID BOND NUMBER FOR THE AMOUNT OF $500.00, AND WILL SERVE AS A

GUARANTEE TO KEEP ITS OFFER OPEN UNTIL THE CITY ACCEPTS OR REJECTS

THE SAME, AND AS TO THE SUCCESSFUL BIDDER, UNTIL THE REQUIRED

SURETY BOND (PERFORMANCE) IS FURNISHED.

IF THE UNDERSIGNED IS AWARDED THE AFOREMENTIONED CONTRACT, IT

WILL FURNISH (WITHIN TEN (10) DAYS OF AWARD), A SURETY BOND IN FAVOR

OF THE CITY OF SCRANTON FOR THE AMOUNT OF $1000.00.

IT IS THE UNDERSTANDING OF THE UNDERSIGNED THAT THE CITY OF

SCRANTON MAY REJECT ANY OR ALL BIDS, OR ANY PORTION OF ANY BID FOR

THE ABOVE CONTRACT.

THE UNDERSIGNED GUARANTEES THAT IF IT IS THE SUCCESSFUL BIDDER, AND

IS AWARDED THE AFOREMENTIONED CONTRACT, IT WILL DELIVER THE

GOODS OR SERVICES AS SPECIFIED ON THE BID SPECIFICATION SHEET.

☐ Please confirm

*Response required

2.2. ............................................................................................................................ Bid

Bond*

Bidder shall upload the fully executed Bid Bond in the amount of $500.00 here.

*Response required

2.3. ............................................................................................................................ Aff irmative Action Certification*

During the term of this contract, Bidder agrees as follows:

Bidder shall not discriminate against any employee, applicant for employment, independent contractor or any other person because of race, color, religious creed, ancestry, national origin, age, sex or handicap. Bidder shall take affirmative action to insure that applicants are employed, and that employees or agents are treated during employment, without regard to their race, color, religious creed, ancestry, national origin, age, sex or handicap. Such affirmative action shall include, but is not limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training. Bidder shall post in conspicuous places, available to employees, agents, applicants for employment, and other persons, a notice to be provided by the contracting agency setting forth the provision of this affirmative action certification.

Bidder shall, in advertisements or requests for employment placed by it or on its behalf, state all qualified applicants will receive consideration for employment without regard to race, color, religious creed, ancestry, national origin, age, sex or handicap. Bidder shall send each labor union or workers' representative with which it has a collective bargaining agreement to other contract or understanding, a notice advising said labor union or worker's representative of its commitment to this affirmative action certification, Similar notice shall be sent to every other source of recruitment regularly utilized by bidder.

It shall be no defense to a finding of noncompliance with this affirmative actions certification that bidder has delegated some of its employment practices to any union, training program, or other source of recruitment which prevents it from meeting its obligations. However, if the evidence indicates that the bidder was not on notice of the third-party discrimination or made a good faith effort to correct it; such factor shall be considered in mitigation in determining appropriate sanctions.

Where the practices of a union or of any training program or other source of recruitment will result in the exclusion of minority group persons, so that bidder will be unable to meet its obligations under this affirmative action certification, bidder shall then employ and fill vacancies through other affirmative action employment procedures. Bidder shall comply with all state and federal laws prohibiting discrimination in hiring or employment opportunities. In the event of bidder's noncompliance with the affirmative action certification of this contract or with any such laws, this contract may be terminated or suspended, in whole or in part, and bidder may be declared temporarily ineligible for further City of Scranton contracts, and other sanctions may be imposed and remedies invoked.

Bidder shall furnish all necessary employment documents and records to, and permit access to its books, records, and accounts by, the City of Scranton Department of Business

Administration, for purposes of investigation to ascertain Compliance with the provision of this certification. If bidder does not possess documents or records reflecting the necessary information requested, it shall furnish such information on reporting forms supplied by the

City of Scranton Department of Business Administration.

Bidder shall actively recruit minority subcontractors or subcontractor' with substantial minority representation among their employees.

Bidder shall include the provisions of this affirmative action certification in every subcontract, so that such provisions will be binding upon each subcontractor.

Bidder's obligations under this clause are limited to the bidder's facilities within Pennsylvania, or where the contract is for purchase of goods manufactured outside of Pennsylvania, the facilities at which such goods are actually produced.

☐ Please confirm

*Response required

2.4. ............................................................................................................................ Cer tificate of Non-Segregated Facilities*

The Bidder certifies that he does not maintain or provide for his employees any segregated facilities at any of his establishments, and that he does not permit his employees to perform their services at any location under his control where segregated facilities are maintained. The

Bidder certifies further that he will not maintain or provide for his employees any segregated facilities at any of his establishments, and that he does not permit his employees to perform their services at any location under his control where segregated facilities are maintained. The

Bidder agrees that a breach of this certification will be a violation of the Equal Opportunity

Clause in any contract resulting from acceptance of his bid. As used in this certification, the term " segregated facilities" means any waiting rooms, work areas, restrooms and washrooms, restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing directive or are in fact segregated on the basis of race, color, religion, or national origin, because of habit, local custom, or otherwise. The Bidder agrees that ( except where he has obtained identical certifications from proposal sub-contractors for specific time periods) he will obtain identical certifications from proposed sub- contractors prior to the award of sub-contracts exceeding $10,000 which are not exempt from the provisions of the Equal

Opportunity clause, and that he will retain such certifications in his files.

NOTE: The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001.

☐ Please confirm

*Response required

2.5. ............................................................................................................................ No n-Collusion Affidavit*

Please download, complete, and upload the below document.

• Non-Collusion_Affidavit.pdf

*Response required https://government-project.s3.us-west-2.amazonaws.com/20500/097bca45-1518-49bf-9197-609b8b8b022c_Non-Collusion_Affidavit.pdf?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1684486803&Signature=tzbW4QUBeCj3gNH6Q%2BHu3xBVZn8%3D&response-content-disposition=attachment%3B%20filename%3D%22Non-Collusion_Affidavit.pdf%22

2.6. ............................................................................................................................ Dis closures by Respondent*

Please download, complete, and upload the below document.

• Disclosures_by_Respondent.pdf

*Response required

2.7. ............................................................................................................................ Oth er Documents

Please upload any additional supporting documents here.

https://government-project.s3.us-west-2.amazonaws.com/20500/c0f4fe9d-43f6-4b20-bed1-d937a8ff2dd1_Disclosures_by_Respondent.pdf?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1684486803&Signature=b5h%2F4eTMCnuMq6oyxfNL6MFTsN4%3D&response-content-disposition=attachment%3B%20filename%3D%22Disclosures_by_Respondent.pdf%22

3. BID SPECIFICATIONS

3.1. PRODUCT SPECIFICATIONS

Bidders must provide pricing for the following:

• Delivery of Engineered Wood Fiber (EWF) or Certified Playground Mulch that meets guidelines of the U.S. Consumer Product Safety on Public Playground Surfacing

Material. The product should be a loose-fill surfacing material that has been tested and meets/complies with ASTM F1292 (Standard Specification Impact Attenuation of

Surface Systems Under and Around Playground Equipment) and ASTM F1951 (Standard

Specification for Determination of Accessibility of Surface Systems Under and Around

Playground Equipment) for City Parks and Recreational Facilities from June 5, 2023 to

December 31, 2023 with an option to renew next year.

• Vendor shall supply cubic yard pricing for Engineered Wood Fiber (EWF) and Certified

Playground Mulch.City Playgrounds may include:PARK LOC

ATION (Block)

Allen Park 1100 Price

Street, Hyde ParkBilly Barrett

Park 2800 Colliery Avenue, MinookaCapouse Avenue Park 1300

Capouse Avenue, Pine BrookCayuga Football

Field 699 Cayuga Street, North

ScrantonCentral City Little

League 1500 Wood Street, Bulls

HeadChic Feldman Field 100

Green Street, Pine BrookClover

Field 400 West Locust

Street, West SideConnell

Park 800 Gibbons Street, South SideConnell Park Little

League 800 O’Hara Street, South

SideConnors Park 500

Orchard Street, NativityCrowley

Park 2600 North

Washington Avenue, Green RidgeDarcy

Park 900 Richter

Avenue, Hill SectionDoherty Park (Under

Construction) 400 Linden Street, DowntownDuffy

Park 20 Harrison

Avenue, Hill SectionEast Scranton Little

League 900 Richter Avenue, Hill

SectionFellows Park 400

South Main Avenue, Lincoln HeightsGerrity

Park 1700 Perry Avenue, North ScrantonGrace Street

Playground 400 Grace Street, Plot

SectionJackson Street Skate Park 1300

Jackson Street, Hyde ParkMcLain

Park 2100 Rockwell

Avenue, North ScrantonNay Aug

Park 500 Arthur Avenue, Hill

SectionNorth Scranton Little League 600

Theodore Street, North ScrantonNorth Scranton Mini

Park 1800 Wayne Avenue, North

ScrantonNovembrino Park 200

10th Avenue, West ScrantonOakmont

Park 200 Debbie Drive, East

MountainPowderly Park 600

North Main Avenue, West ScrantonRenaissance

Park 500 Lackawanna Avenue, DowntownRobinson Park 90

East Mountain Road, East MountainSturgis

Park 1700 North Washington

Avenue, Green RidgeSunset

Islands 1000 Sunset Street, Green RidgeThe

Lookout 1200 Moosic Street, East MountainTripp

Park 2100 Dorothy Street, Tripp’s ParkTripp Park Miss E

League 2100 Dorothy Street, Tripp’s

ParkWest Scranton Junior Invaders Field 100 North

Dewey Avenue, Keyser ValleyWest Scranton Little

League 800 Oxford Street, BellevueWeston

Field | Parks & Recreation Headquarters 982 Providence Road, Bulls HeadWeston Park 100

Spring Street, ProvidenceWoodlawn

Islands 800 Woodlawn Street, Green Ridge

3.2. MULCH SPECIFICATIONS

A. Mulch Consistency:

1. Use 100% double-shredded hardwood derived from disease-free deciduous trees;

2. In no case shall more than 30% of a hardwood mulch mixture be from softwood evergreen trees (i.e.; Pinus genera). The remaining 70% shall be from disease-free deciduous trees;

3. Free from contaminants such as, but not limited to, leaves, limbs, roots, stumps, pallets, wood chips, sawdust, grass, weeds, yard trimmings, paper, plastic, glass, metal, rock, brick, asphalt, etc.;

4. Hardwood mulch shall complete adequate composting cycles of 140 degrees F so that all viable weed seeds are destroyed and no further decomposition due to nitrification will occur.

5. The product should be a loose-fill surfacing material that has been tested and meets/complies with ASTM F1292 (Standard Specification Impact Attenuation of

Surface Systems Under and Around Playground Equipment) and ASTM F1951

(Standard Specification for Determination of Accessibility of Surface Systems Under and Around Playground Equipment)

B. Mulch Color:

1. Color-treat with environmentally safe pigment/dyes to obtain a deep dark brown/dark walnut color, absent of any reddish hues and not trending towards black;

2. Colorized hardwood mulch shall be properly cured to resist fading. It shall retain its dark brown color, without fading, leaching, washing out, etc. and be warranted against any such defect for a minimum of 12 months.

C. Mulch Particle Size:

1. Shredded hardwood mulch shall be minimally double-shredded to yield particle size of less than 1/2 inch in diameter and between 1-3 inches in length with less than 1% by volume larger than 4 inches;

2. Minimal thickness shall be 1/8 inch and meet all requirements of A.1 above;

3. 90% by volume shall conform to the above size standards.

3.3. DELIVERY REQUIRMENTS

Deliveries shall be made to the multiple City park locations listed above throughout the City of

Scranton on an "as-needed" basis. Vendors shall have the capacity to delivery a minimum load of 80 cubic yards per each delivery.

3.4. CANCELLATION OF ORDERS

Orders placed under this contract are for readily available supplies specified herein. Time is of the essence in furnishing the item ordered. The City reserves the right to cancel the order and/or to refuse delivery if the item ordered is not furnished within the period for time specified in the contract.

3.5. EMERGENCY PURCHASES

Should the Contractor be unable to furnish the required item within the period specified in the contract, the City reserves the right to make emergency purchases from other sources

4. BID PRICING SHEET

Line Item Description Quantity Unit of

Measure Unit Cost Total

1. Certified Playground Mulch 1 Cubic Yard

2. Engineered Wood Fiber 1 Cubic Yard

3. Delivery Per Tri-Axel 1 Cubic Yard

4. Total for a Tri-Axel with Delivery 1 Cubic Yard

TOTAL