Central Middle School Audio Visual Equipment

Portage Public Schools in Kalamazoo County, Michigan, is soliciting competitive bids for the design and installation of comprehensive classroom audio/video systems at Central Middle School located at 8305 S. Westnedge Avenue, Portage, MI 49002. The procurement encompasses the complete installation of AV infrastructure including video projectors, LCD displays, audio amplifiers, speakers, control systems, cabling, and all associated equipment and labor across multiple classroom types throughout the facility, including standard classrooms, science rooms, music facilities, art spaces, digital fabrication areas, and a black box theater. Qualified contractors must be fully licensed, insured, and authorized by manufacturers, with certified technicians required for installation and configuration work. A pre-bid meeting is mandatory, scheduled for November 12, 2019, at 10:00 AM at Portage Public Schools (8107 Mustang Drive, Portage, MI 49002). Written questions must be submitted by November 20, 2019, at 2:00 PM to Bret Emerson of Commtech Design (emersonb@commtechdesign.com, 616-863-8132). Bid proposals are due December 3, 2019, at 2:00 PM, with submission required in three copies in a bound three-ring binder format, signed by a company officer, accompanied by a 5% bid bond. The owner will evaluate proposals based on compliance with bidding documents, price, responsiveness to requirements, experience with similar projects, manufacturer relationships, certified personnel qualifications, and ongoing equipment costs, with project completion targeted for July 1, 2020.

The bid documents do not specify set-aside designations or restrictions limiting responses to disadvantaged or minority-owned enterprises. Contracts valued at $50,000 or more require contractors to secure 100% Performance, Labor, and Material Bonds from Michigan-licensed surety companies with A.M. Best ratings of A- or better. Required insurance coverage includes Workers Compensation ($500,000 limits), General Liability ($1,000,000 combined single limit or $500,000/$500,000 split limits), and $2,000,000 Umbrella coverage. The contract includes a one-year warranty period commencing from Substantial Completion, during which the contractor must provide all repairs, replacements, software upgrades, and on-site support at no additional cost. Payment terms specify monthly invoicing on AIA G702/G703 forms with payment due within 21 days of engineer signature, with the owner retaining 10% of the contract cost until final completion and final payment issued only after the system operates for 30 consecutive days without outages or failures. No specific budget or award value is disclosed in the procurement documents.