Bid Documents For

CENTRAL MIDDLE SCHOOL

CLASSROOM AUDIO/VIDEO

Portage Public Schools 8107 Mustang Drive Portage, MI 49002

Distributed by:

Contact Bret Emerson

616-863-8132 emersonb@commtechdesign.com

October 25, 2019

Portage Public Schools FRONT END 28 0500-1 Central MS Classroom A/V

SECTION 28 0500 – FRONT END

PART 1 - GENERAL

1.01 INTRODUCTION

A. Portage Public Schools invites qualified contractors to provide proposals for a

CLASSROOM AUDIO/VIDEO SYSTEM AT CENTRAL MIDDLE SCHOOL. This work includes:

1. Bid Category #1.

a. The base bid is the cost for the installation of all the audio and video systems including classroom AV system and cabling, All work shall include all equipment, labor, installation and testing.

B. The Contractor shall pay all costs of the Work including, but not limited to, labor, materials, equipment, tools, transportation, freight, taxes, royalties, patent fees, support facilities, construction equipment, water, heat, utilities, supervision, overhead, and all other items necessary for the proper execution and completion of the Work.

1.02 CONTACTS

A. The contact for all questions and any addendums during bidding shall be:

Commtech Design Bret Emerson 616-863-8132 emersonb@commtechdesign.com

B. The owner as referred to in this bid is:

1.03 DUE DATES

A. Bids are due at December 3rd, 2019 at 2:00 PM at

B. A pre-bid meeting will be held on November 12th, 2019 at 10:00 AM. Meet at:

C. All questions shall be submitted to the owner no later than November 20th, 2019 at 2:00PM.

All questions shall be sent via email to Bret Emerson of Commtech Design.

Bret Emerson Emersonb@Commtechdesign.com 616-863-8132

1.04 BUILDING SITES

A. Work to be completed as part of this bid will be done at the sites as detailed in the drawings and specifications:

B. Access to the sites shall be from 7:30 AM to 5:00 PM Monday thru Friday.

1. Arrangements can be made for additional time on site during each day as scheduled with the owner.

2. The building is under construction, so work can be coordinated with the Construction Manager

Portage Public Schools FRONT END 28 0500-2

1.05 OWNERS RIGHTS

A. The owner reserves the right to waive any formalities to bid, to reject any or all bids and to accept the bid that is most favorable to the Owner.

B. The owner does not incur any responsibility for Bidder’s costs in preparing the bid proposal.

C. Bidder recognizes that the owner is subject to the Freedom of Information Act. Per formal request the owner will make bid documents available for public review following contract with a successful bidder.

1.06 BID RESPONSE FORMAT

A. The owner requires that all responses include the information listed below.

B. All bid responses shall be submitted in a three-ring binder or bound folder

1. Provide three (3) copies of the bid response. One shall be marked as the ORIGINAL.

The ORIGINAL shall be signed by a duly designated officer of the company.

C. Bid responses shall be provided in the following format with section dividers.

1. Bid Form –See Bid Documents

2. Description of the bidder’s company

3. Description of the bidder’s response and the services they will provide.

a. Include information about any manufacturer required on-going maintenance costs for software or hardware or upgrades.

4. Spreadsheet detailing all equipment being submitted per building.

5. Any information the bidder wishes to include that was not specifically required.

1.07 DOCUMENTS

A. The following drawings are part of the bid package.

B. The following specifications are part of the bid package.

Specification

28 0000 Coversheet 28 0500 Front End Bid Form Familial Disclosure Iran Form 28 1000 Communications Overview 28 5300 Classroom Video 28 5350 Classroom Audio 28 5470 AV Cabling 28 7200 Technology Submittals 28 7600 Technology Labeling 28 7700 Technology Testing 28 7800 Technology Warranty

PART 2 - PERSONNEL

2.01 BIDDER

A. Minimum Bidder Qualifications:

DWG.

Drawing Name

TC301 Audio/Video Legend, Schedules & Details TC302 Classroom Audio/Video Connectivity Diagram TC303 Classroom Audio/Video Connectivity Diagram TC304 Classroom Audio/Video Connectivity Diagram TC401B Central Middle School First Floor Audio/Video Plan – Area B TC401C Central Middle School First Floor Audio/Video Plan – Area C TC402B Central Middle School Second Floor Audio/Video Plan – Area B TC402C Central Middle School Second Floor Audio/Video Plan – Area C TC402C Central Middle School Third Floor Audio/Video Plan – Area C

Portage Public Schools FRONT END 28 0500-3

1. Bidder must be fully licensed and insured.

2. Bidder must be fully authorized by the manufacturer being proposed to install and configure the equipment.

3. Shall have technicians that are fully certified to install and configure the equipment being provided as part of the bid.

B. Bidder shall address each item in this package as specified. All required labor and equipment must be quoted. Any exception must be noted and explained. All bids must include the entire section bid to be considered.

C. The Contractor can withdraw their bid at any time prior to opening the bids.

D. Work shall be coordinated with the owner’s technology coordinator, architect, construction manager and the technology designer

2.02 PERSONNEL

A. All personnel working on the project shall be certified by the manufacturer to install, configure and connect the equipment as per the owner’s requirements and the manufacturer’s specifications.

B. The contractor shall assign a Project Manager to the project who will have ultimate authority to make decisions, schedule work and fix or repair any non-conforming equipment.

1. Provide a list of the projects of similar size and scope to the work they will be doing as part of this project. Include examples of three projects with similar scope that the PM has worked on in the last three years.

2. The project manager will be the primary contact for this project

3. The project manager shall attend all project meetings and be fully aware of all work going on as part of the project.

2.03 BACKGROUND CHECKS

A. Contractor’s staff may be required to pass a security clearance check conducted by the

Owner.

B. The Contractor shall authorize the investigation of its personnel proposed to have access to facilities and systems on a case-by-case basis.

1. The scope of the background check is at the discretion of the owner and the results will be used to determine Contractor’s personnel eligibility for working within the facilities and systems.

2. Such investigations will include Michigan State Police Background checks (ICHAT) and may include the National Crime Information Center (NCIC) Finger Prints.

3. Proposed Contractor personnel may be required to complete and submit an RI-8 Fingerprint Card for the NCIC Finger Print Check.

4. Any request for background checks will be initiated by the owner or construction manager and will be reasonably related to the type of work requested.

PART 3 - WORK REQUIREMENTS

3.01 DOCUMENTS

A. The contractor shall review all bid documents including specifications and the drawings. The specifications and documents and any addenda detail the requirements of the chosen contractor.

B. It is mandatory that items of material and equipment conform to the Contract Documents and meet the quality standards in every respect.

C. Where any specifications or drawings are not in agreement the higher value or more stringent requirement shall apply, and shall be included in the bid pricing.

3.02 PRODUCTS

A. All products shall be of the latest manufacture. No remanufactured or used equipment shall be provided as part of the bid.

B. All equipment shall be provided in the manufacturers shipping container. Provide copy of the shipping lists as part of the project documentation.

3.03 PRODUCT DELIVERY AND LIABILITY

Portage Public Schools FRONT END 28 0500-4

A. The contractor shall be responsible for the complete installation of new and un-damaged products.

B. The contractor shall be liable for all equipment until it is formally accepted by the owner in writing. This shall include the equipment when it is in the contractor’s facility and when it is in the owner’s facility until it is formally accepted.

3.04 DAMAGE

A. The contractor shall be responsible for all damage made to the building or any of the buildings contents during their work as part of this project.

B. The contractor shall not disturb any hazardous material or materials that they are not authorized to work with.

3.05 INCIDENTAL WORK AND PERMITS

A. The contractor shall be responsible for requesting, obtaining and paying for any and all permits required for their work by the local, county, state and federal authorities having jurisdiction (AHJ) over the work being performed.

B. Provide any and all work or equipment required by the Authority Having Jurisdiction (AHJ) that may or may not be specifically noted in these documents.

3.06 INSPECTION OF THE WORK

A. The contractor shall keep up to date as-builts on site for the duration of the project. The engineer may request to see the as-built documents at any time.

B. The Contractor shall promptly facilitate inspection and testing of the Work regardless of expense as necessary or as requested by the Owner, regardless of whether or not the Work in question is his own or that of a subcontractor.

C. If such tests or inspections reveal deficiencies as measured by Construction documents or an independent consultant/testing agency or the owner/engineer, the Contractor shall bear all costs incurred to correct such deficiencies, and the cost to reconstruct any work to meet the contract documents.

3.07 PROJECT MEETINGS

A. The contractor shall attend project meeting as designated by the owner or engineer.

Attendance is mandatory.

PART 4 - WORK SCHEDULES

4.01 PROJECT SCHEDULE

A. It is the intention of the owner to take possession of the Work by the established completion date or earlier, within the shortest time possible consistent with good construction practices.

B. The Completion Date Shall be July 1, 2020. May be later based on construction schedule C. Upon award of the contract the contractor shall provide a complete schedule for their work.

This shall reference dates in the document and be coordinated with the schedule of any other contractors.

1. Include start date

2. Products installed

3. Punch list work complete

4. Substantial Completion

5. Final Completion after system has been working for 30 days with no outages or failures

D. If the work is delayed through the fault of the owner (or of any separate contractor employed by the owner)

1. The Contractor shall notify the owner, in writing, of any condition or situation that in the

Contractor's opinion warrants an extension of Contract Time.

2. The Contractor shall not be entitled to additional compensation or damages due to delays, interference’s or interruptions to the Work or the Project, but shall be entitled only to an appropriate extension of time in accord with the General Conditions of the Contract for Construction.

Portage Public Schools FRONT END 28 0500-5

PART 5 - DEFICIENT WORK

5.01 PRODUCT AND INSTALLATION DEFICIENCIES

A. The Contractor shall expediently correct all deficiencies brought to his attention in writing or verbally by the owner. If, in the opinion of the owner and the technology design or construction manager, the Contractor fails to correct deficiencies, or fails to act expeditiously to correct deficiencies, the owner may:

1. Accept the deficiencies in the Work, and reduce the Contract Sum of the Contractor at fault by a unilateral Change Order issued and signed by the ownert in an amount to be determined by the owner.

2. Have the deficiencies removed in any reasonable manner available to the Owner, and charge the Contractor at fault for the costs incurred, or reduce that Contractor's Contract Sum by a unilateral Change Order issued by the Owner for the costs incurred.

B. The Contractor shall pay all costs of the Work including, but not limited to, labor, materials, equipment, tools, transportation, freight, taxes, royalties, patent fees, support facilities, construction equipment, water, heat, utilities, supervision, overhead, and all other items necessary for the proper execution and completion of the Work.

PART 6 - GENERAL

6.01 LEGAL REQUIREMENTS

A. The Contractor shall comply fully with all laws, statutes, ordinances, rules, regulations, codes, and lawful orders applicable to their work, including employment regulations, unless specifically exempted from compliance by the Contract Documents. Where local codes differ from codes of broader jurisdictions, the more stringent code shall apply. The Contractor shall promptly notify the Owner in writing of items in the plans or specifications for this project that violate any applicable codes.

6.02 CLEAN SITE

A. The contractor shall clean the site daily.

B. The contractor shall be responsible for disposal and removal from the site any and all waste and debris generated from their work.

C. All dust or ceiling debris generated as part of the work shall be cleaned each day.

6.03 PREVAILING WAGE

A. This project is not subject to the Prevailing Wage Law; Michigan Public Act 166 of 1965.

6.04 TAXES

A. The bidder is responsible to apply all tax information within their proposal. Contractor is responsible for applying such tax with each request for payment and complying with Federal, State and local laws.

B. All tax costs shall be included in the base bid price.

6.05 PAYMENTS

A. The contractor shall submit an invoice on the AIA form G702/G703 each month. The invoice shall include only work completed at the time of submission.

B. The contractor can be paid for equipment in storage at the owner’s site as long as the owner is provided with proof of insurance for the equipment.

C. The owner will provide payment on the invoice within 21 days of a signed invoice by the engineer and contractor.

D. The owner will retain 10% of the total cost of the project until the system is considered finally complete as detailed in the project documents.

PART 7 - REVIEW OF BIDS

7.01 OWNER REVIEW

A. The Owner reserves the right to waive any formalities to bid, to reject any or all bids, or to accept the bid that is most favorable to the Owner. The Owner does not incur any responsibility for Bidder’s costs in preparing the bid proposal.

Portage Public Schools FRONT END 28 0500-6

7.02 BID BOND

A. Provide with the bid response a 5% Bid Bond which is required for all proposals. The bond must be in the form of a certified check or a bond executed by a surety company authorized by the State of Michigan. The amount of the bond shall be forfeited if the Contractor, after being awarded the bid, fails to enter into an appropriate contract with the Owner within (30) days.

7.03 PERFORMANCE BOND

A. Successful bidders, for work valued at $50,000 or more, will be required to secure

Performance, Labor and Material Bonds issued for the full amount (100% value) of the contract by a company licensed to do business in the State of Michigan and having an A.M.

Best rating of A- or better. The cost of these bonds is to be included in the proposal amount.

7.04 INSURANCE

A. Contractors must have the proper insurance forms submitted prior to start of their Work. The required insurance shall be written for not less than the limits shown below, or greater if required by law. Contractors will require all subcontractors to maintain similar coverage limits.

The Contractor shall name the Owner as additional insured.

1. Standard Workers Compensation and Employers Liability Employers Liability

a. $500,000 Bodily Injury by Accident—each accident

b. $500,000 Bodily Injury by Disease—each employee

c. $500,000 Bodily Injury by Disease—policy limit

2. General Liability Combined Single Limit Liability

a. $1,000,000 each occurrence

b. Or Split Limit Liability

c. $500,000 Bodily Injury—each occurrence

d. $500,000 Property Damage—each occurrence

3. Aggregates

a. $1,000,000 General Aggregate

b. $1,000,000 Products-completed operations

c. Automobile Liability Combined Single Limit Liability

d. $500,000 each accident Or

e. Split Income Liability

f. $500,000 Bodily injury—each person

g. $500,000 Bodily injury—each accident

h. $500,000 Property Damage—each accident

4. Umbrella Insurance

a. $2,000,000 Limit over primary insurance

7.05 REVIEW OF BIDS

A. Bids will be reviewed based on the following criteria:

1. Compliance with bidding documents

2. Price

3. Responsiveness to owner’s requirements

4. Experience and references with similar projects

5. Manufacturers relationships and personnel that are certified in the manufacturer’s equipment.

6. Any on-going costs associated with the equipment or installation.

7. The owner reserves the right to make any decision which they deem to be in their best interest regardless of price or experience of the bidders.

END OF SECTION 28 0500

BID FORM

Central MS Classroom Audio / video

Central Midddle School

Classtoom Audio/Video

TO: Portage Public Schools

8107 Mustang Drive

Portage, MI 49002

Project #1253_01

Company Name:

hereinafter called "Contractor", does agree to provide equipment and labor as described in the specifications and drawings.

A Corporation organized and existing under the laws of the State of :

PORTAGE AFFILIATION (If it pertains):

Yes: No:

Yes: No:

Total Base Bid : $ (in numbers)

The base bid is the cost for the installation of the classroom audio/video systems.

Work shall include all equipment, cabling, labor and warranty.

Do you maintain a permanent office, factory, or other facility in Allegan, Barry, Branch, Calhoun, Cass, Kalamazoo, St. Joseph, or Van Buren

Have you paid real or personal property taxes relating to said business in the

Bid Form AV 1

Central MS Classroom Audio / video

LEGAL STATUS OF BIDDER

Authorized Signature:

Name (printed):

Title

Date:

Email:

Telephone:

Addenda

The Contractor acknowledges receipt of the following addenda and has included their costs in the Total Base Bid price shown above.

Addendum # Dated: Addendum # Dated:

Contractor Address: Phone:

Fax:

E-mail:

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER

RESPONSIBILITY MATTERS. The Vendor and/or Bidder certifies to the best of its knowledge and belief that it and its principals: Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any

Federal department or agency; Have not within a three-year period preceding this agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public

(Federal, State, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offences enumerated above in this certification;

and Have not within a three-year period preceding this agreement had one or more public transactions (Federal, State, or local) terminated for cause or default; is not now or has been, within a three-year period preceding this date, been listed on the Excluded Parties List System website (EPLS).

Bid Form AV 2

Central MS Classroom Audio / video

Voluntary Alternates:

Voluntary alternates are allowed and may be considered at the discretion of the owner. For each voluntary alternate, provide a brief written description and attach additional information as requried to fully describe intent. All alternates shall be completely inclusive and shall not require any additional work by other trades.

1.

Descripton

Add / Deduct (circle one) $

2.

Descripton

Add / Deduct (circle one) $

Bid Form AV 3

STATEMENT REGARDING FAMILIAL RELATIONSHIP

AFFIDAVIT OF _______________________________

(name of affiant)

STATE OF MICHIGAN

COUNTY OF _______________

______________________________makes this Affidavit under oath and states as follows:

1. I am a/the President Vice-President Chief Executive Officer Member Partner Owner Other (please specify) __________________________________

Of ____________________________________, a bidder on a construction project for (insert name of contractor)

_______________________________________ that involves, at least in part, construction (insert name of school district) of a new school building or an addition to or repair or renovation of an existing school building.

2. I have personal knowledge and/or I have personally verified that the following are all of the familial relationships existing between the owner(s) and employees(s) of the aforementioned contractor and the school district’s superintendent and/or board members

3. I have authority to bind the aforementioned contractor with the representations contained herein, and I am fully aware that the school district will rely on my representations in evaluating bids for the construction project.

4. I declare the above information to be true to the best of my knowledge, information and belief. I could completely and accurately testify regarding the information contained in this affidavit if requested to do so.

(signature of affiant)

Dated ___________________

Subscribed and sworn before me in ________________County, Michigan, on the ______day of _________________, 200__

______________________________________(signature)

_______________________________________(printed)

Notary public, State of Michigan, County of _______________

My commission expires on _____________________________

Acting in the County of ________________________________

Iran Economic Sanctions Act Certification

I am the _______________________ of ________________________________, (Title) (Bidder Company) or I am bidding in my individual capacity ("Bidder"), with authority to submit a binding bid for the North Middle School Classroom Audio/Video at Portage Public Schools. I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. ("Act"). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

(signature)

(printed)

(date)

Portage Public Schools COMMUNICATIONS OVERVIEW 28 1000-1

SECTION 28 1000 – COMMUNICATIONS OVERVIEW

1.01 SECTION INCLUDES

A. This section provides a project overview and general project and Contractor requirements for technology work.

B. The “Contractor” as referred to in these specifications, shall be the bidder whose bid is eventually chosen as the winner.

C. The “Engineer” as referred to in these specifications, shall be Commtech Design and its representative on this project.

D. The “Owner” as referred to in these specifications, shall be Portage Public Schools and its representatives.

E. In the detailed specifications and on the contract drawings, the phrases “or equivalent,”

“approved equivalent,” “approved equal,” “or equal” and “engineer approved equivalent” shall be used interchangeably and shall mean the same thing.

F. All equals, equivalents, or alternates shall be approved by the Engineer prior to ordering or installation. Without approval, deviation from the products listed in the specifications and on the drawings, shall be presumed to be nonconforming and shall be removed and replaced at the direction of the Engineer and at the Contractor’s expense.

1.02 DESCRIPTION OF PROJECT

A. Classroom Audio and Video Systems

1. The audio and video systems in the building shall consist of but not be limited to:

a. Classroom AV Systems

2. Test all AV systems

3. The extent of the work shall be as shown on the drawing and detailed in these specifications

4. The Teacher Lecterns are by others and will be provided at the site

5. Some components are existing at the North MS and shall be removed and integrated to the new classroom system.

B. Post installation documentation

1. Each contractor shall provide post installation documentation as per the specifications.

Shall include but not be limited to:

a. Red-lined as-built drawings

b. As-built detailed connectivity of AV and Network Systems

c. As-built cable locations and cable labels at each location.

d. Mark all splice locations

e. Update of all access control locations and equipment at each door

f. Camera locations and camera numbers.

g. Spreadsheet (hard copy and Excel file) for all network, Wireless, telephones and cameras detailing:

A) Mfg. Part number B) IP Address C) MAC Address D) Device number (Camera #, Telephone # etc)

1.03 STORAGE OF MATERIALS

A. All materials shall be secured when not in use by the Contractor.

B. It shall be the Contractor’s responsibility to secure all equipment including all material to be installed as part of the contract. No changes shall be made to the contract due to loss or theft of equipment and materials not officially accepted by the Owner.

1.04 REFERENCE SPECIFICATIONS-CABLING

A. All work applicable shall conform to the following standards:

B. ANSI/TIA-568-C.0, “Generic Telecommunications Cabling for Customer Premises”, Portage Public Schools COMMUNICATIONS OVERVIEW 28 1000-2

C. ANSI/TIA-568-C.1, “Commercial Building Telecommunications Cabling Standard”, D. ANSI/TIA-568-C.2, “Balanced Twisted-Pair Telecommunication Cabling and Components

Standard”, ANSI/TIA-568-C.3, “Optical Fiber Cabling Components Standard”, E. ANSI/TIA-568-C.4, “Broadband Coaxial Cabling and Components Standard”, F. ANSI/TIA/EIA-569-B Commercial Building Standard for Telecommunications Pathways and

Spaces G. IA-606-B: Administration Standard for the Telecommunications Infrastructure of Commercial

Buildings including all Updates and Addenda.

H. TIA-607-C: Generic Telecommunications Bonding and Grounding (Earthing) for Customer

Premises.

I. EIA-472 General Specification for Fiber Optic Cable J. EIA-472A Sectional Specification for Fiber Optic Communication Cables for Outside Aerial K. EIA-472B Sectional Specification for Fiber Optic Communication Cables for Underground and

Buried Use L. EIA-472C Sectional Specification for Fiber Optic Communication Cables for Indoor Use M. EIA-472D Sectional Specification for Fiber Optic Communication Cables for Outside

Telephone Plant Use N. NEC, 2015, or latest edition available O. IEEE 802.3af PoE • Ratified in 2003 • 15.4W at the PSE, with min of 12.95W available to the

PD

P. IEEE 802.3at PoE+ • Ratified in 2009 • 34.2W at the PSE, with min of 25.5W available to the

PD

Q. Pending (higher power) PoE standards Projected to be Ratified by IEEE in 2017 powering all

4 pairs:

1. Proposed IEEE 802.3bt PoE Type 3 • 60W at PSE • with 49 watts at the PD

2. Proposed IEEE 802.3bt PoE Type 4 • 100W at PSE •with 96 watts at the PD

1.05 REERECNE STANDARDS NETWORKING

A. EE 802.3™: Ethernet B. IEEE 802.11™: Wireless Lans C. IEEE 802.22™: Wireless Regional Area Networks D. TIA/EIA-526-7 Measurement of Optical Power Loss of Installed Single-Mode Fiber Cable

Plant.

E. IEEE 802.3af PoE • Ratified in 2003 • 15.4W at the PSE, with min of 12.95W available to the

PD

F. IEEE 802.3at PoE+ • Ratified in 2009 • 34.2W at the PSE, with min of 25.5W available to the

PD

G. Pending (higher power) PoE standards Projected to be Ratified by IEEE in 2017 powering all

4 pairs:

1. Proposed IEEE 802.3bt PoE Type 3 • 60W at PSE • with 49 watts at the PD

2. Proposed IEEE 802.3bt PoE Type 4 • 100W at PSE •with 96 watts at the PD

1.06 CONTRACTOR-ALL

A. Each contractor shall be responsible for inspecting their own work and ensuring it meets the project requirements.

B. Contractor shall have a project manager who will be responsible for all work, workers, equipment, cabling and project management for their work. The project manager shall have the authority to make decisions for the contractor and schedule all workers.

C. Contractor shall attend all project meetings throughout the project.

D. All work on the project shall meet all applicable state, federal, local and industry codes and be installed according to the requirements of he Authority Having Jurisdiction (AHJ).

1.07 CONTRACTOR –AUDIO/VIDEO

A. The Contractor shall accept complete responsibility for the installation, certification, and support of the system. Contractor shall show proof that they have the certifying manufacturer's support on all of these issues.

Portage Public Schools COMMUNICATIONS OVERVIEW 28 1000-3

B. All work shall be performed and supervised by Audio/Video Technicians and Project Managers who are qualified to install audio/video systems and cabling and to perform related tests as required by the manufacturer in accordance with the manufacturer's methods.

C. The Audio/Video Technicians employed shall be fully trained and qualified by the manufacturer on the installation and testing of the equipment to be installed.

D. The vendor (including Subcontractor(s) if any) shall have a proven track record in audio/video system configuration and installation. This must be shown by the inclusion of details of at least 3 projects involving the installation of like sized audio/video systems that have been completed by the vendor in the last 2 years. Names, addresses, and phone numbers of references for the three projects shall be included.

PART 2 - PRODUCTS

2.01 FIRESTOPPING

A. Each contractor shall be responsible for firestopping around their cables and the raceways.

B. Shall be completed inside and around all conduits after cable installation.

C. Firestop for the area between the cable and the edge of the conduit shall be Nelson No. FSP, CLK or LBS+. Contractor shall install the best firestop for each individual installation.

1. Firestop shall be installed with regard to local and national building codes.

2. The firestop shall be a putty like substance that expands under heat and will not allow flame to pass for a designated period of time.

3. Firestop shall conform to all NEC, NFPA, and UL requirements.

4. Some wall pass-thru’ s are shown on the drawings. The Contractor shall utilize these where possible.

5. Where the contractor must install cables through a wall where there is no pass-thru already provided, the Contractor shall be responsible for installing a fire-rated pass-thru and fire-stopping the conduit after cable installation.

D. Firestopping is required at all riser conduits and all pass thru’s.

1. Each cable tray penetration of a wall shall be firestopped after cable installation. Use pillow type firestop to allow additional cables to be installed in the future.

2. Where riser conduits pass through floors, the area between the concrete and the conduit shall be firestopped. This shall be completed with a putty or liquid firestop product. Fill in the space with mineral wool, and then install the firestop on top. All firestop shall be of sufficient thickness to secure the rating required by code.

3. After final cable installation, install a putty firestop around all cables where they enter and exit conduit pass thru’s and conduit risers.

4. All firestop shall be installed to provide the fire rating as described by local fire code.

5. It shall be the responsibility of the Contractor to verify that all conduits, walls, and raceways required to be firestopped have been firestopped.

PART 3 - EXECUTION

3.01 INSTALLATION

A. Contractor shall be familiar with the location(s) where the work will be done. No additional compensation will be made for items the Contractor claims he was not aware of during bidding.

B. Work Area:

1. All work areas shall be cleaned at the end of each day. All debris shall be cleaned and removed from the site and disposed of in the approved container for the site.

2. All equipment shall be moved out of common areas and stored in the Contractor’s lay down area, or in other approved storage locations on site.

3. Any work that is low hanging, or may otherwise impede the general use of the space, and cannot be removed, shall be flagged and cordoned off by the Contractor.

C. All equipment and parts shall be installed in a neat and workmanlike manner. Good installation principles shall be used throughout the project.

Portage Public Schools COMMUNICATIONS OVERVIEW 28 1000-4

D. All cables routed above the drop ceiling or in the ceiling area shall be installed square to the building. Diagonal cable runs are not permissible.

E. All cut edges of conduits, boxes, raceway, etc., shall be trimmed and filed so that no burrs or rough edges will damage cable as it is installed.

F. All surface raceways, including conduits in exposed areas shall be painted to match the existing colors of the surrounding area.

G. If, in the course of the work, the Contractor damages, marks, or misplaces any ceiling tiles, the Contractor shall repair, and/or replace the ceiling tile to the original condition.

1. The Engineer shall decide if ceiling tiles have been damaged. Based on the

Contractors proposed fixes, the Engineer shall decide the best course of action to repair any damage done by the Contractor to the ceiling tiles.

H. It shall be the responsibility of the Contractor to repair any damage done to the structure or finishes in the building by the Contractor. The building shall be returned to its original condition prior to final sign off of the project.

I. Firestop shall be installed to meet national and local codes.

3.02 DOCUMENTS

A. The Contractor shall fully read the contract documents including the detailed specifications, and the detailed drawings.

B. No additional compensation shall be made for any portion of the project which the Contractor did not know of or understand prior to providing the bid response.

C. In the case of any discrepancies between the detailed drawings and the detailed specifications, the Contractor shall provide the higher quality or more stringent requirement.

3.03 WORK PLAN-POST BID (CHOSEN CONTRACTOR ONLY)

A. Along with the submittals the Contractor shall provide a work plan for the implementation of the telephone switch and data/wireless network. The plan shall include scheduled dates for major milestones, and all phases required for completion prior to final cutover.

B. The work plan shall list all items that must be completed by the Contractor or Owner to provide a smooth install of the telephone system and data network. The Contractor shall be responsible for all costs associated with the planning and cutover. The Owners only responsibility is to act as a liaison between the Contractor and the users.

C. The work plans shall include a time line and a cutover date for the systems within each building. Contractor shall be responsible for all aspects of scheduling the work, including notification of the users, the administration, and the telephone service provider.

D. The work shall commence within 10 days of award of the contract. The Contractor shall be responsible for attending weekly project meetings at the Owner’s site to report on progress and keep the project team informed of the work being done

E. The work plan will be reviewed at each weekly meeting for compliance and updates.

F. Work shall immediately begin on site surveys to determine the existing infrastructure and determining placement of new system electronics. The Contractor shall be responsible for moving, relocating, and reconnecting any and all existing equipment required for the installation of the new systems.

G. After work plan and system approval by the Engineer the Contractor can begin work on infrastructure work that does not impede users.

H. The Contractor shall be responsible for working with the Owner’s Information Technology staff and administrators.

END OF SECTION 28 1000

Portage Public Schools CLASSROOM VIDEO 28 5300-1

SECTION 28 5300 – CLASSROOM VIDEO

A. Parts and equipment required for viewing video signals.

1.02 SYSTEM DESCRIPTION

A. Install an entire system for each classroom. Shall be a fully formed room and a completely connected system.

B. Integrate with audio system as shown on the drawings.

1.03 COORDINATION

A. Coordinate the location of all LCD displays and projectors with the Owner and other trades prior to final installation.

B. Coordinate with other Contractors who are doing work in the ceiling space. Coordinate the installation of all cables, projectors, monitors, etc., with the locations of other services.

C. Verify all raceways in the walls with other trades prior to being onsite.

1. Walk the building and ensure all raceways for the classroom AV system are being installed and sized correctly.

2. If the contractor does not verify raceways then they shall install surface raceway to connect systems at no extra cost to the owner.

2.01 MANUFACTURERS

A. Approved vendors for video projectors are:

1. Epson

2. Others as approved prior to bid. Submit a question to the designer.

2.02 VIDEO PROJECTORS

A. Video projector Short Throw.

1. The video projector shall have a minimum of 3500 ANSI lumens of light.

2. Native Aspect Ration of 16:10, Image native resolution of WXGA (1280x800) and shall resize UXGA, SXGA, SVGA, and VGA signals.

3. The projector shall also support NTSC, PAL

4. The unit shall have the following inputs/outputs as a minimum:

a. Video inputs, , RCA Composite,

b. HDMI x3

c. Ethernet Network

d. Audio in: 3.5mm x 2

e. Audio Line level output, 3.5mm

f. USB x2 for control and interactive connectivity.

g. 16 watt on-board speaker.

5. Third party projector control shall be via an on-board RS-232 connection or LAN Connection.

6. The projector shall be HDTV ready, and shall support 480I, 480p, 720p, and 1080i formats.

7. Keystone correction shall be a minimum of 3 degrees.

8. Each projector shall be supplied with a wireless remote control.

9. Equip with mount for mounting above markerboard

10. Non-interactive projector shall be Epson #685W

11. Spare Bulbs. The contractor shall provide a spare projector bulb for each of the projectors installed as part of this project.

B. Projector Mounts

Portage Public Schools CLASSROOM VIDEO 28 5300-2

1. All supports for projectors shall be appropriately sized and chosen for the exact model display to be supported.

2. Contractor shall match the weight of the display to the recommended weight rating of the support.

3. Contractor shall review the location where the support is to be mounted. Match the surface to which the display is to be mounted with the best attachment hardware available for the support.

2.03 LCD DISPLAYS

A. LCD Display

1. LCD Display are existing in the Existing Middle School

2. These LCD’s shall be moved to the new building by the owner. Contractor shall installed in the new classrooms

3. Equip each display with a new mount.

B. LCD Mounts

1. All supports for LCD panels and monitors shall be appropriately sized and chosen for the exact model display to be supported.

2. Contractor shall match the weight of the display to the recommended weight rating of the support.

3. Contractor shall review the location where the support is to be mounted. Match the surface to which the display is to be mounted with the best attachment hardware available for the support.

4. All supports shall be by Chief Corporation or equal. Contractor shall submit each support for review by the Owner and Engineer prior to installation.

5. Wall Mount

a. Wall Mount swing-out mount shall be Chief Mfg. #TS525TU or equal based on display size

2.04 SWITCHERS

A. HDMI Switcher 2 port with Audio De-embedder

1. Digital Switching: 2 HDMI Inputs to 1 HDMI Output

2. Resolution Support: SD, HD, and VESA up to UHD/4K (4096x2160/60/30/24 or

3840x2160/60/30/24)

3. Manages TMDS re-clocking / signal re-generation, HDCP source & display authentication, Hot Plug Management and EDID Control handshake

4. Audio De-Embedder: Supports de-embedded audio from the HDMI input and send it to external digital or analog audio outputs

a. Analog Audio: Via 3.5mm stereo port, supports 2 ch. Analog audio

b. Digital Audio via Coax/RCA: Uses SPDIF format and supports 2 ch. PCM, Dolby

DTS

c. Digital Audio via Optical: Uses SPDIF format and supports 2 ch. PCM, Dolby

DTS

5. EDID Control: Internal library with 16 default EDID configurations, including native

EDID data for any Output/Display

6. Licensing: Fully licensed and compatible with all HDMI and HDCP technologies

7. Control: Pushbutton, IR Sensor, Serial IR, and RS-232 control

8. Switcher shall be Key Digital #KD-Pro2x1

2.05 CONTROLS

A. The control panel shall be an IR and/or RS-232 control device equipped with a faceplate, backbox and programmable push-buttons.

1. Plate shall allow for multiple configurations.

2. Provide the correct buttons and blanks for a fully populated plate.

3. System shall be able to be programmed to control equipment based on IR and/or RS-

232 controls.

4. Equip with one Programming Wand per site. Wand shall facilitate enhanced programming and configuration.

5. Control panel shall include the ability to learn from other remote controls.

Portage Public Schools CLASSROOM VIDEO 28 5300-3

6. Provide with all cables and other devices required for connecting the control panel to the devices being controlled.

7. Control panel shall be Epson Pixie Plus #ELPSP10 or equal. Equip with the Programming wand, B. The AV Control system is existing and shall be moved to the new classrooms.

1. Mount onto the teacher lectern.

2. Integrate existing network cables and network connection

3. Wire as per the drawings.

4. Provide and install new buttons on the button panel. Coordinate with SP controls and owner on how buttons shall be installed

5. Contractor shall provide all connectivity and programming.

a. Setup a demo room and all connections.

b. Work with the owner to determine their required layout and button arrangement.

c. Configure the system and test and demonstrate.

d. Make any requested changes from the owner.

2.06 OTHER EQUIPMENT

A. Perforated Metal Board.

1. Install the perforated metal board into the teacher lectern to mount all AV equipment to the board

2. Board shall be metal and have perforation or slots for easy mounting of equipment.

3. Shall be .5” deep and shall have rubber feet to keep the board in place

4. Size the board as required to fit into the lectern and to mount all equipment

5. Attach the equipment to the board with hook and loop straps or other mechanical attachment.

6. Engineer the board so that it can be removed as one piece from the lectern for service.

7. Board shall be Wiremold #ECB-SHELF

3.01 EXAMINATION

A. Location of the LCD displays and projectors and other equipment shall be finalized throughout the building prior to installation.

B. Locate all equipment to be installed, and make certain that space is available for maintenance and service during the life of the system.

C. If any changes from the drawings are required, the Contractor shall submit a proposed layout of the displays to the Engineer for approval prior to installation.

3.02 PREPARATION

A. Ensure that the wall where a display will be mounted can support the weight of the mount and the display.

B. Coordinate with the Lighting Contractor on location of all displays. Ensure that lighting will not impede the viewing of the image.

1. Install supports to ensure that lights will not impede the image.

3.03 INSTALLATION OF DISPLAYS

A. Projectors:

1. Projectors shall be installed where shown on the drawings. Contractor shall field verify the location of all projectors prior to final installation.

2. When mounting the projectors to the ceiling, the Contractor shall verify that the mount is the correct size, and will support the weight of the projector.

3. Contractor shall review the ceiling type where the projector will be mounted, and shall provide the correct ceiling adapter for the mount.

4. Coordinate the installation of ceiling mounted projectors with the lighting installer. Light fixtures shall not impede the image of the projector.

5. Install overhead projectors as high as possible in the ceiling, and no lower than 7 feet

AFF.

Portage Public Schools CLASSROOM VIDEO 28 5300-4

6. Install projector to ensure a rectangular image. Do not install the projector at a location where the projector cannot compensate for the keystoning of the image.

7. Review the proposed location of the projector on the contract drawings and provide the required lens based on the screen size, and the distance from the screen of the projector. Verify with the Engineer prior to ordering.

8. The projector shall be connected to the source via patch cables. The Contractor shall provide and install all patch cables required. These patch cables shall route to a faceplate in the ceiling.

9. Contractor shall test that the projector works with the inputs, and that the remote control (if applicable) has batteries and works with the system.

10. Contractor shall set up the projector so that the picture is clear and set the correct color, brightness, contrast, etc.

11. Test the projector with all inputs. Provide image generator for each type of connection that the projector uses. The projector shall be tested with all other components of the audio/video system.

12. When mounting the projector, the Contractor shall ensure that it is installed and secured to minimize the chance of falling and causing possible injuries.

13. Contractor shall set up a time to review the installation with the Owner and Engineer.

During the review, the Contractor shall demonstrate that each projector works and is installed safely and securely.

B. Short-throw Projector:

1. Mount the projector to the wall above the markerboard.

a. Coordinate location with markerboard and ceiling tiles

b. Install all cabling from ceiling or from wallbox inside a nylon mesh for neat routing.

2. Connect the projector to the power.

3. Connect projector to all video and audio cables.

4. If transceivers are being used then install them inside the projector mount or attach to the projector mount. Provide all patch cables required for complete connectivity

a. Connect the Ethernet network cable with a patch cable if the projector is so equipped. Identify the cable and the port it is connected to in the Ethernet switch.

b. Enter this data into a spreadsheet and provide to owner or network contractor for configuration of the Ethernet ports.

c. Provide and install patch cables at projector and at the comm room.

C. Display Mounts:

1. Each display that is to be ceiling or wall mounted shall have a UL listed mount.

2. Contractor shall match the display with the manufacturers recommended mount.

3. Verify that the mount is rated to support the weight of the display.

4. Install all mounts so that the display is not located in a main traffic way where persons might injure themselves by running into the mount or display.

5. Ensure that the mount can support the weight of the display, and that the wall can support the combined weight of the display and the mount. Secure to the wall using appropriate supporting screws and lugs.

6. Where attaching to a drywall wall, attach through or into the stud and not just through the drywall.

7. When ceiling mounting a projector or display, provide the required length of pipe extension to meet the desired height of the display.

8. Contractor shall ensure the safety of all persons by securely installing the correct mounts for each display or projector.

D. LCD Displays and projector installation:

1. Displays shall be installed where shown on the drawings. Contractor shall field verify the location of all displays prior to final installation.

2. When mounting the displays to the wall, the Contractor shall verify that the mount is the correct size, and will support the weight of the display.

3. When mounting the display from a drywall wall, the Contractor shall connect into or through the wall studs. Attachment just into the drywall is not acceptable.

Portage Public Schools CLASSROOM VIDEO 28 5300-5

4. When mounting the displays to the wall, locate them to minimize the possibility that they will be in the path of persons walking near the unit.

5. Contractor shall verify ADA compliance with the installation of all projectors and displays.

6. The display shall be connected to the source via patch cables. The Contractor shall provide and install all patch cables required.

7. Contractor shall test that the display works with the inputs, and that the remote control (if applicable) has batteries and works with the system.

8. Contractor shall set up the display so that the picture is clear and set the correct color, brightness, contrast, etc. Install all display items so that glare from natural or manmade light is minimized for all those that will view the display.

9. When mounting the display, the Contractor shall ensure that it is installed and secured to minimize the chance of falling and causing possible injuries.

10. Contractor shall set up a time to review the installation with the Owner and Engineer.

During the review, the Contractor shall demonstrate that each display works and is installed safely and securely.

3.04 INSTALLATION OF AV EQUIPMENT

A. Lectern or Shelf or Teacher Desk connectivity.

1. Install the lectern or shelf as noted on the drawings. This shall support all AV equipment.

2. Locate at the correct point in the room. Locate close to the power and AV/data faceplates.

3. Install all patch cables between all devices and the faceplates. See drawings for all connections required. No system shall be left un-connected.

4. Install patch cables from the teacher faceplate to the teacher desk or lectern.

5. Install through a mesh cable protecting raceway that is tied at each end.

6. If there are two or more of the same type of cable, then the cables shall be a different color or they shall be labeled uniquely at each end with colored tape or with a typed label detailing its connectivity.

B. Document Camera

1. The document camera is existing.

2. Mount the camera on the teacher desk or lectern.

3. Fully install and connect the document camera.

C. Switcher shall be mounted in the teacher desk or lectern or as shown on the drawings.

1. The Contractor shall make sure that all cables attaching to the switcher are labeled with the item from which they route.