Central Energy Plants and Related HVAC Equipment Preventative Maintenance, Inspections, Repairs, Refurbishment, and Rental Services

Broward County Aviation Department is requesting bids for an open-end contract covering central energy plants and related HVAC equipment preventative maintenance, inspections, repairs, refurbishment, and rental services, with proposals due October 7, 2026. Vendors must hold a State of Florida Certified Air Conditioning Contractor Class "A" license, Certified Mechanical Contractor license, or equivalent Broward County Class "A" Air Conditioning or Mechanical Contractor registration at the time of submittal.

This is an indefinite-quantity contract with no guaranteed minimum. The County will issue purchase orders as needed; no delivery occurs without written purchase order and delivery instructions. The solicitation includes pass-through allowances totaling $1.11 million annually, broken into $800,000 for parts and materials, $10,000 for permits and shop drawings, $100,000 for specialized heavy equipment, and $200,000 for specialized subcontracting services. No markup or additional fees are permitted on allowance items. No price increases are allowed during the initial contract period; renewal terms permit documented price increases capped at the Consumer Price Index or Producer Price Index percentage change for the relevant period.

The contract term runs one year from the commencement date, which is the first day of the month following sixty calendar days from award or March 11, 2027, whichever is later. The Director of Purchasing may renew for four additional one-year periods subject to vendor acceptance, satisfactory performance, and a County determination that renewal is in the County's best interest. Award will be made to the lowest responsive, responsible bidder on total bid price; the County reserves the right to award on a group or item-by-item basis or to make multiple awards to the first, second, and third lowest responsive, responsible vendors if deemed in its best interest.