Cement For Pug Mill Operations

The State of Maine Department of Transportation (DOT) has issued a Request for Quotations (RFQ # 17A 250402-214) for Portland Cement supply and delivery to five DOT locations across the state, including Richmond, Sherman, Ellsworth, Farmington, and Fryeburg. The procurement is for Portland Cement Type I or II to be used in pug mill operations during the 2025 construction season, with a total estimated requirement of 425 tons. Deliveries are scheduled between May 27, 2025, and September 10, 2025, with each location having specific delivery requirements and silo capacities. Vendors must submit quotes through the State of Maine's e-Procurement system (AdvantageME/Vendor Self Service) by April 16, 2025, at 4:00 p.m. local time, with questions accepted until April 11, 2025. The bidding process requires vendors to provide a flat per-ton price for cement and a separate flat delivery charge per location, with strict performance requirements including liquidated damages of $500 per calendar day if cement non-delivery halts production. Submissions must include an Excel bid price sheet, company letterhead quote, product information sheets, and required appendices.

The solicitation does not explicitly mention specific set-aside designations or restrictions on responding organizations. The contract will be executed as a Master Agreement Contract, allowing users to order cement as needed, with delivery terms of "Free on Board (FOB) - Destination". Vendors must schedule deliveries 12 hours in advance and deliver outside of production hours (generally 5 AM to 5 PM), with the first load per location approximately 30 tons and each location's cement silo having an approximate 34-ton capacity. While the exact budget range is not specified, the total estimated cement requirement of 425 tons suggests a significant procurement value. The delivery locations span multiple counties, indicating a statewide need for cement supplies. Vendors will need to demonstrate capability to meet precise delivery specifications, coordinate with DOT logistics, and maintain consistent pricing across all designated locations throughout the specified delivery windows.