Cell Dyn Maintenance and Repair #SN169017

Sonoma County, through the California Department of Developmental Services, is seeking a contractor to provide comprehensive maintenance and repair services for an Abbott Cell Dyn 3200SL Hematology Analyzer located at the Sonoma Developmental Center. The procurement is structured as an Invitation for Bid (IFB) for contract SN169017, requiring the selected vendor to perform two preventative maintenance visits annually and provide unlimited technical telephone support during standard business hours. Key deliverables include onsite maintenance for the specific analyzer (Serial Number #60925 AF) and monitor (Serial Number #01010831), with the contractor responsible for all labor, travel, and parts costs, excluding normal maintainable parts. Bidders must demonstrate expertise by providing three references for similar services performed within the previous five years and possess appropriate licensing. The solicitation requires detailed documentation of all repairs, software upgrades, and part replacements, with records to be submitted to the Laboratory Management. Critical procurement dates include a bid submission deadline of May 26, 2016, at 2:00 p.m., with a Notice of Intent to Award and Proposed Award Date scheduled for May 31, 2016, and a contract term spanning July 1, 2016, through June 30, 2018.

While mandatory Disabled Veteran Business Enterprise (DVBE) participation goals are waived, DVBE incentives remain available, and a 5% bid preference exists for non-small businesses demonstrating 25% California certified small business subcontractor participation. The total allocated budget includes $5,000 for miscellaneous parts, with bidders required to provide pricing for annual preventative maintenance and hourly rates for unscheduled repairs. The procurement does not specify an incumbent vendor, but emphasizes the need for a contractor capable of maintaining the hematology analyzer in peak operational condition. Warren Huber, the Laboratory Manager, will serve as the project representative, overseeing contract implementation and vendor performance. The contract will commence either on July 1, 2016, or upon Department of General Services approval, whichever occurs later, with a focus on ensuring continuous, high-quality maintenance of critical laboratory equipment.