Ceiling Lifts & Install MDVA Montevideo

The Minnesota Department of Veterans Affairs is issuing a Request for Proposal for the supply and installation of 12 Arjo MS000-01-01 ceiling lifts with all necessary hardware, accessories, and installation services at the Minnesota Veterans Home located at 2190 Williams Avenue, Montevideo, Minnesota. No substitutes will be considered; the deliverables include cross beams and motor lift devices that must be connected to existing fixed rails already installed in 12 rooms, with full operational status required upon completion. The contractor must have access to all 12 rooms on the same day for project completion. A mandatory pre-proposal meeting is scheduled for Thursday, April 23, 2026, at 10:00 AM at the facility, and responders must register by April 22, 2026, by contacting Elissa Laumb at elissa.laumb@state.mn.us; failure to attend will result in rejection of the response. Written questions and clarifications must be submitted to Erin Snaza at erin.snaza@state.mn.us no later than 2:00 PM on April 24, 2026. Responses must be submitted electronically through the SWIFT portal by 3:00 PM Central Time on May 5, 2026. Evaluation will occur in three phases: Phase 1 assesses responsiveness and pass/fail requirements; Phase 2 evaluates acceptance of State terms and conditions (100 points), cost detail (900 points), and applicable preference points (up to 120 points); and Phase 3 selects the finalist based on best value.

Targeted Group, Economically Disadvantaged Business, and Veteran-Owned businesses eligible and certified by the State will receive 12 percent preference points, while eligible DEED/DHS providers receive 6 percent preference points. Building construction contractors must be registered with the Department of Labor and Industry prior to contract award, and prevailing wage requirements apply with laborers classified as Code 101 required to receive established minimum wage rates for Chippewa County. Responses exceeding $50,000 must be accompanied by a surety bond equal to five percent of the total bid amount from a surety company authorized to do business in Minnesota; responses exceeding $175,000 must include payment and performance bonds equal to 100 percent of the full contract amount. Non-Minnesota contractors are subject to an eight percent withholding requirement on cumulative calendar year payments exceeding $50,000 unless exempt under specific circumstances. The anticipated contract term runs from May 15, 2026, to June 30, 2027, with the option to extend up to an additional 12 months in increments determined by the State. The estimated total dollar value of the contract for one year is $65,000; however, this is not construed as a minimum or maximum amount.