Ceiling_Lifts___Install_MDVA_Montevideo.pdf

Event Description This is a re-issue of SWIFT Event 2000017885.

The purpose of this solicitation is to obtain a proposal for quantity 12 Arjo MS000-01-01 ceiling lifts, all necessary hardware and accessories, and installation. No substitutes will be considered. The rooms have fixed rails installed. The rooms require the cross beam and motor lift devices to be installed/ connected to the fixed rails.

The Contractor will have access to the 12 rooms same day for project completion. The location of the installation is the Minnesota Veterans Home at 2190 Williams Avenue, Montevideo, MN 56265.

A mandatory pre-proposal will take place at the date and location listed. Responders must attend the pre-proposal meeting prior to submitting their response. Responses received from responders that did not attend the mandatory pre-proposal meeting will be rejected.

LOCATION DATE AND TIME

Minnesota Veterans Home Thursday, April 23, 2026 at 10:00 AM 2190 Williams Avenue Montevideo, MN 56265

Responders must register to attend the pre-proposal meeting as soon as possible. Responders should register by April 22, 2026. To register for the pre-proposal meeting, contact Elissa Laumb at elissa.laumb@state.mn.us Responders that do not register for the pre-proposal meeting will not be admitted into the facility.

QUESTIONS/CLARIFICATIONS: Any questions and/or clarifications in regard to the solicitation response shall be made in writing to Erin Snaza via email at erin.snaza@state.mn.us no later than 2:00 PM on April 24, 2026. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time.

Responders who need assistance in submitting their response in SWIFT, please contact the SWIFT Vendor Assistance Helpline at 651-201-8100, Option 1, and then Option 1.

General Comments

- **ATTENTION RESPONDERS**

You must submit all responses electronically through the SWIFT portal. See line items for specifications. OSP does not accept email or faxed responses. Please be aware there are attachments included in this event. The supplier is responsible for reviewing all RFP Documentation.

DOCUMENTS INCLUDED WITH THIS SOLICITATION:

1. Request for Proposal (RFP)

2. Sample Contract and Exhibits

3. Attachments and Declarations

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review)

Event Details

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Snaza,Erin Elizabeth Phone: 651/201-3123

Email: Erin.Snaza@state.mn.us

Event ID Format Type Page G0210-2000018139 Sell RFx 1 Event Round Version 1 1 Event Name Ceiling Lifts & Install MDVA Montevideo Start Time Finish Time 04/07/2026 09:31:00 05/05/2026 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Response Comments

Upload all required or requested attachments here.

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Snaza,Erin Elizabeth Phone: 651/201-3123

Email: Erin.Snaza@state.mn.us

Event ID Format Type Page G0210-2000018139 Sell RFx 2 Event Round Version 1 1 Event Name Ceiling Lifts & Install MDVA Montevideo Start Time Finish Time 04/07/2026 09:31:00 05/05/2026 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

RESPONSIBLE CONTRACTOR:

1) I am an owner or officer of the responding company, and I certify under oath that my company is in compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd. 3, and will provide verification upon request by the contracting agency.

1.1) I certify that my company has filed a certificate of authority to transact business in Minnesota with the Secretary of State if a foreign corporation or cooperative. Contact the Office of the Minnesota Secretary of State with questions about satisfying this requirement before submitting your response to this solicitation.

2) If my company is awarded a contract, I will submit a supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause

(7) (see attachment), and

3) If my company retains additional subcontractors with which it will have a direct contractual relationship following contract award, I will submit supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause (7) within 14 days after retaining any such additional subcontractors (see attachment).

4) Selecting the yes button and submitting a response to this solicitation will constitute a signed statement affirming compliance with each of the applicable

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Snaza,Erin Elizabeth Phone: 651/201-3123

Email: Erin.Snaza@state.mn.us

Event ID Format Type Page G0210-2000018139 Sell RFx 3 Event Round Version 1 1 Event Name Ceiling Lifts & Install MDVA Montevideo Start Time Finish Time 04/07/2026 09:31:00 05/05/2026 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No provisions as set forth in Minn. Stat. § 16C.285, subd.

3.

Yes

Response Comments

INSURANCE:

If awarded, will you provide proof of insurance as detailed in Exhibit B of the Sample Contract?

Yes

Response Comments

SOLICITATION SECURITY:

Responses that exceed $50,000 must be accompanied by a surety bond of a surety company duly authorized to do business in the State of Minnesota; in an amount equal to five percent (5%) of the total amount of the response, which is submitted as a solicitation security conditioned upon the Responder entering into a contract with the State of Minnesota in accordance with the terms of the solicitation. If the solicitation security is in the form of a certified check, cashier's check, or money order made payable to the State of Minnesota, it must be received by the Contracting Agency at the address identified within this Event in a clearly marked and sealed envelope no later than the due date and time indicated in the Event. Late submissions will result in rejection of your response. Facsimile or copies of a certified check, cashier's check, or money order will not be accepted.

If your response exceeds $50,000, have you provided the correct amount of solicitation security?

If your response exceeds $50,000 and you are providing solicitation security in the form of a surety bond, you may attach your surety bond here.

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Snaza,Erin Elizabeth Phone: 651/201-3123

Email: Erin.Snaza@state.mn.us

Event ID Format Type Page G0210-2000018139 Sell RFx 4 Event Round Version 1 1 Event Name Ceiling Lifts & Install MDVA Montevideo Start Time Finish Time 04/07/2026 09:31:00 05/05/2026 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Question Response

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Snaza,Erin Elizabeth Phone: 651/201-3123

Email: Erin.Snaza@state.mn.us

Event ID Format Type Page G0210-2000018139 Sell RFx 5 Event Round Version 1 1 Event Name Ceiling Lifts & Install MDVA Montevideo Start Time Finish Time 04/07/2026 09:31:00 05/05/2026 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1

Reserve Price: No

Description: Ceiling lifts

Question Response The total cost for all materials, equipment, shipping, taxes, and installation of ceiling lifts for Minnesota Veterans Home Montevideo is:

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Snaza,Erin Elizabeth Phone: 651/201-3123

Email: Erin.Snaza@state.mn.us

Event ID Format Type Page G0210-2000018139 Sell RFx 6 Event Round Version 1 1 Event Name Ceiling Lifts & Install MDVA Montevideo Start Time Finish Time 04/07/2026 09:31:00 05/05/2026 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Snaza,Erin Elizabeth Phone: 651/201-3123

Email: Erin.Snaza@state.mn.us

Event ID Format Type Page G0210-2000018139 Sell RFx 7 Event Round Version 1 1 Event Name Ceiling Lifts & Install MDVA Montevideo Start Time Finish Time 04/07/2026 09:31:00 05/05/2026 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: Ceiling lifts

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: ADMIN OSP EVENTS

ADMIN OSP EVENTS

United States

Quantity: 1 Due Date: 04/21/2026 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Snaza,Erin Elizabeth Phone: 651/201-3123

Email: Erin.Snaza@state.mn.us

Event ID Format Type Page G0210-2000018139 Sell RFx 8 Event Round Version 1 1 Event Name Ceiling Lifts & Install MDVA Montevideo Start Time Finish Time 04/07/2026 09:31:00 05/05/2026 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Snaza,Erin Elizabeth Phone: 651/201-3123

Email: Erin.Snaza@state.mn.us

Event ID Format Type Page G0210-2000018139 Sell RFx 9 Event Round Version 1 1 Event Name Ceiling Lifts & Install MDVA Montevideo Start Time Finish Time 04/07/2026 09:31:00 05/05/2026 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No