CDOC Warehouse Fresh Produce Order

The Colorado Department of Corrections (CDOC) is conducting a Documented Quote (DQ) solicitation for a weekly fresh produce order to be delivered to six correctional facilities and a central warehouse across Colorado. The procurement seeks vendors to provide a comprehensive range of produce items, including apples, bananas, oranges, potatoes, carrots, and various vegetables, with specific quantity requirements for each item. The solicitation requires vendors to submit complete item specifications and quantities using the provided Fresh Produce Order Form, including unit and extended costs for all bid items. All produce must meet current United States Department of Agriculture standards, be properly labeled, and delivered in appropriate transport containers. The quote submission deadline is November 27, 2024, at 12:30 PM, with estimated award selection and purchase order issuance on the same day. Vendors must submit a W-9, insurance certificates, and potentially provide product samples for approval. Pricing must remain firm for the duration of the purchase order, with all-inclusive pricing covering shipping and associated fees.

The state has established a goal of awarding at least 3% of contracts by dollar value to Service-Disabled Veteran Owned Small Businesses (SDVOSB) who are incorporated or maintain a business presence in Colorado. Strict security provisions apply for any contractor personnel entering CDOC facilities, including mandatory background checks, search authorizations, and restrictions on electronic devices and contraband. Vendors must complete and submit several required exhibits, including Exhibit B (Vendor Information), Exhibit C (W-9), Exhibit D (Price Proposal), and Exhibit E (Vendor Disclosure Statement). The procurement requires comprehensive insurance coverage, including Workers' Compensation, General Liability, and Automobile Liability, with minimum coverage limits of $1,000,000 per occurrence. While specific award values are not explicitly stated, the weekly nature of the procurement suggests an ongoing contract with potential for consistent business. Vendors must be prepared to navigate complex submission requirements, including precise documentation and adherence to state procurement guidelines.