CCOM IT Department Flash Drives

The City of Philadelphia's Office of the Chief Information Officer is requesting quotes for flash drives for the CCOM IT Department, with quotes due July 21, 2026. This procurement flows through the PHLContracts platform and the City's Office Automation Program.

Vendors must provide inside delivery to a designated loading dock, including installation and configuration at no additional cost unless otherwise directed. Product literature must be submitted upon request. The scope encompasses flash drives and related IT hardware; the City will accept refurbished equipment contingent on vendor approval. Instruction and training by the vendor are required as part of the procurement.

Extended warranty coverage is mandated, with minimum terms of four years for PCs and laptops and three years for tablets, commencing after a 30- to 120-day acceptance period. On-site maintenance is required with next-day response capability including all parts and labor. Vendors may offer either three-year or five-year maintenance options.

Submission requires completion of the PHLContracts portal in 15 steps: General, Items, Questions, Terms & Conditions, Attachments, and Summary sections. Vendors must enter unit costs and optional discounts for each item, answer all mandatory questions, review and accept program terms and conditions, and attach required supporting documentation. Vendors indicate Local Business Entity certification status (a required field though this designation does not apply to the Office Automation Program itself). No estimated contract value, contract term duration, evaluation criteria, incumbent, or award timeline is specified in the source materials.