CCC Statewide Live Scan Services

The California Conservation Corps (CCC) is seeking a statewide live scan fingerprint examination services contractor to conduct background checks for Corps Member applicants across all 58 California counties. The Invitation for Bid (IFB) requires a California Department of Justice certified fingerprint provider capable of verifying applicant identification, capturing fingerprints, and transmitting data to the DOJ within 24 hours. The contractor must maintain service availability Monday through Friday from 8:00 AM to 5:00 PM and be able to reprocess examinations at no cost if images are rejected. Key dates include a question deadline of November 26, 2025, at 2:00 PM, and a final bid submission deadline of December 10, 2025, at 2:00 PM, with bid opening and award notification scheduled for the same day. The anticipated award date is December 19, 2025, with the contract term running from January 1, 2026, through June 30, 2027. Evaluation criteria will include the per-examination pricing, insurance requirements, and compliance with DOJ certification standards.

The procurement includes a 5% preference for California-certified small businesses and features a disabled veteran business enterprise (DVBE) incentive program with participation goals and potential incentive reductions up to 5%. The estimated contract value is $149,994.00, split between fiscal years 2025-2026 ($49,998.00) and 2026-2027 ($99,996.00), with compensation based on a per-examination rolling fee submitted through monthly invoices. Contractors must carry comprehensive insurance, including general liability ($1,000,000), automobile liability ($1,000,000), workers' compensation, and professional liability ($1,000,000). Bid submissions must include ten specific attachments, such as a bid cover page, payee data record, contractor's certification clause, and cost proposal. Bidders are required to identify all proposed subcontractors and understand that substitutions will require state approval through contract amendment. The bid must remain valid for 120 days after opening, and the apparent low bidder must execute contract documents within 20 working days of notification.