Caterpillar Construction Equipment OEM P@S

The Colorado Department of Transportation (CDOT) is seeking multiple vendors for a statewide contract to provide Original Equipment Manufacturer (OEM) authorized parts and repair services for Caterpillar construction equipment and truck/engine equipment. The Invitation for Bid (IFB 26-025 RM) requires vendors to be specifically authorized by Caterpillar to represent and service their equipment, with key deliverables including parts availability within one week of stock order (with expedited 24-hour options), and repairs performed by OEM-certified mechanics. Vendors must submit detailed pricing schedules covering shop labor, machine shop labor, field service, mileage/trip charges, and parts pricing as a percentage over cost. The bid is due on October 16, 2025 at 2:00 PM Mountain Time, with an anticipated award date of October 21, 2025, and a desired contract start date of October 25, 2025. Proposals must be submitted electronically through BidNet Direct, and the contract term is initially one year with potential for four additional one-year renewals, not to exceed a total of five years. Successful vendors must provide comprehensive documentation, maintain specific invoicing requirements, and complete repairs within two weeks, with quality control and potential rework at no additional cost to CDOT.

The solicitation includes several preference considerations and set-aside goals, specifically aiming to award at least 3% of contract dollars to Service-Disabled Veteran Owned Small Businesses (SDVOSB). Additional preferences may be given to environmentally preferable products, resident bidders, and vendors using recycled plastics. Bidders must submit a certificate of insurance and comply with accessibility requirements. While no specific budget range is explicitly stated, the contract is structured for "as-needed" ordering with no guaranteed quantities. Other Colorado state agencies, institutions, and political subdivisions may utilize this contract for their procurement needs. The opportunity is open to firms that can demonstrate OEM authorization, meet comprehensive insurance and operational requirements, and provide competitive pricing for parts and repair services across multiple jurisdictions, including Denver County and Denver City. Vendors must provide transparency in pricing, with all rates submitted in U.S. dollars and rounded to the nearest whole cent, and be prepared to submit detailed documentation of their discount structures and service capabilities.