Catering services-Breakfast, Lunch hot and cold options

The County of Rockland, located in New York State, is seeking competitive offers for comprehensive catering services through solicitation RCO-RC-2025-008, which requires vendors to provide breakfast and lunch meal options for various county agencies and departments. The catering services must include preparation, delivery, and setup of hot and cold meals for meetings, seminars, and authorized functions at county government sites, with the additional critical requirement of supporting the Emergency Operators Center during natural disasters and emergencies. Vendors must demonstrate the ability to accommodate diverse dietary restrictions, including Kosher, Halal, Vegan, and Gluten-free meal options. The contract will be awarded using a best value methodology with 1,000 total evaluation points across seven categories: pricing/cost effectiveness (400 points), past experience (100 points), menu samples/food quality (100 points), customization/dietary flexibility (100 points), delivery/setup (100 points), responsiveness/customer service (100 points), and questionnaire response (100 points). The solicitation was originally posted on July 14, 2025, with the bid due date extended to August 26, 2025, at 3:00 PM, and the contract term is anticipated to be three years with two potential one-year renewal options.

The solicitation does not explicitly outline specific set-aside designations, but the documentation suggests an interest in promoting diverse vendor participation. The current incumbent contractor is American Grill, Inc., who held a previous contract with an annual usage of approximately $20,000 and individual order values ranging from $150 to $5,000. Potential bidders must provide a current health department license, appropriate insurance certificates, and demonstrate capability to handle dietary-restricted meals. The contract requires vendors to provide all necessary catering equipment and comply with New York State Health code requirements. Vendors must be prepared to serve the Emergency Operating Center during declared emergencies and submit detailed pricing per person for different group sizes (10-25, 26-50, and 51-100 people), with options for continental breakfast, deli-style lunch, and hot entree buffets. While a specific budget range is not explicitly stated, the documentation suggests the county anticipates continued spending consistent with previous contract levels, with flexibility for varying event sizes and catering needs.