Catering Food and Other Specialty Foods (UW-MAD)[19-5844 A1]

The University of Wisconsin-Madison Purchasing Services is seeking bids for catering foods and other specialty foods through a Request for Bid (RFB) for Housing Dining and Culinary Services, the Wisconsin Union, and University Athletics. This procurement opportunity is an add-on to existing contract #19-5844, with specific solicitation for items including artisan cheeses, local Wisconsin cheeses, grass-fed hamburger, specialty fresh meats, and cherry juice products. The contract will run from March 1, 2020, through January 30, 2022, with potential automatic renewal for two additional one-year terms. Bidders must submit two hard copies or electronic submissions to the Purchasing Services office, with written questions due by February 10, 2020, and final bids due on February 24, 2020, at 2:00 PM CST. Contractors must maintain a 98% or greater fill rate on a weekly basis, with three occurrences below this threshold potentially resulting in contract termination. Evaluation criteria include pricing based on percent discount from identified price lists, with awards made to the lowest percent discount or lowest net unit price determined to be in the University's best interest.

The University encourages participation from Wisconsin-certified Minority Business Enterprises (MBE), Women-Owned Businesses (WBE), and Disabled Veteran-Owned Businesses (DVB), with specific goals of at least 5% and 1% of contract value for subcontracting. Bidders must have at least one year of experience providing catering and specialty food items and provide three business references from comparable institutions. Insurance requirements include $1,000,000 in commercial general liability and automobile liability coverage. Delivery must be made five days per week during normal business hours to specified campus locations, with all delivery charges and risk of loss borne by the contractor. While no specific purchase quantities or dollar amounts are guaranteed, the contract covers multiple campus departments including Athletics, Housing, and the Union. Bidders must complete and submit a bid signing page, with failure to do so potentially resulting in bid disqualification. The procurement requires compliance with federal debarment regulations, conflict of interest disclosures, and fair competition practices.