Catch Basin Cleaning - Livingston, Washtenaw and Monroe Co's

The Michigan Department of Transportation (MDOT) Brighton Transportation Service Center issued Request for Proposal 24-1663 for catch basin and drainage structure cleaning services across the MDOT-University Region, covering Livingston, Monroe, and Washtenaw Counties. The procurement seeks qualified contractors to perform routine and emergency cleaning of approximately 4,713 catch basins and drainage structures distributed across three geographic groups: Group A (1,704 basins in Livingston County), Group B (1,480 basins in Monroe County), and Group C (1,529 basins in Washtenaw County). Services include sediment removal, maintenance of sediment trapping capability, and infrastructure preservation to prevent flooding, with routine cleaning scheduled between April 15 and November 15 annually and emergency services available 24/7 with a two-hour response requirement. Contractors must provide Vactor vacuum equipment with specified minimum capabilities, maintain Quality Stand Alone GPS data, utilize Truck-Mounted Attenuators for traffic control on high-speed roadways per NCHRP 350 standards, and comply with regulated waste disposal requirements through licensed facilities. Pricing is structured as a unit price per catch basin per cleaning cycle, plus an hourly rate for emergency services, with all costs including labor, equipment, hauling, disposal, testing, and traffic control incorporated into the bid price. Key deadlines include a mandatory pre-proposal meeting on March 25, 2024, at 9:30 a.m. at the Brighton TSC; bidders' questions due by 3:00 p.m. Eastern on March 26, 2024; and proposals due by 3:00 p.m. Eastern on April 1, 2024. The anticipated contract begins April 26, 2024, for a three-year term extending through April 25, 2027, with renewal options for up to two additional one-year periods at the State's discretion.

The RFP does not identify specific set-aside designations or restrictions on organization types responding to the solicitation, nor does it identify incumbent vendors or current contractors. Contractors must maintain comprehensive insurance coverage including $1,000,000 in commercial general liability, $1,000,000 in auto liability, and $1,000,000 in environmental/pollution liability, with the State named as additional insured, demonstrating baseline financial and operational qualifications for contract performance. Liquidated damages of $1,000 plus $100 per day apply for late or improper completion, establishing performance accountability measures. While the RFP documents do not provide a specific contract award value or budget range, the scope encompasses approximately 4,713 catch basins across three counties plus estimated emergency services of 100 hours annually over a three-year contract period, indicating a substantial service delivery commitment. Bidders must submit completed pricing schedules with unit prices for each geographic group, an equipment list identifying all owned equipment to be utilized, responses to a Vendor Questions Worksheet, a completed Confidential Treatment Form, and acceptance or documented exceptions to the Standard Contract Terms.