Castings

The City of Madison Engineering Division is seeking competitive quotations for sanitary and storm sewer castings through Request for Quotation #5404-2025-BG. The procurement involves specific quantities of heavy-duty frames and grates, including 50 R-1550 frames with logo lids, 25 R-1689 frames with logo lids, 35 R-3067-7004 curb inlet frames, and 65 R-3067 grates, with a preference for Neenah Foundry products or equivalent alternatives. Bidders must submit quotes by Friday, February 21st, 2025, at 2:00 PM CST, with an initial spring order delivery deadline of May 14, 2025. The City will evaluate bids based on multiple factors including cost, quality, compatibility, standardization, warranty, delivery capability, past experience, and service performance. All gray iron castings must conform to ASTM A-48, Class 35 specifications, and suppliers must provide manufacturer documentation and samples for any proposed substitute items. The unit prices submitted will be used for potential additional casting needs throughout calendar years 2025 and 2026.

The procurement includes a local preference purchasing policy that grants scoring advantages to local suppliers registered by the bid due date. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the City reserves the right to award contracts on a per-item or total net bid basis. The solicitation requires all pricing to include comprehensive shipping charges, with freight, delivery fees, and packaging costs to be FOB Madison. No specific budget range or total award value is detailed in the documentation. Substitute items will be considered provided they are thoroughly documented and can be demonstrated as fully interchangeable with the specified Neenah Foundry castings. Vendors interested in participating must ensure their products meet the technical specifications and be prepared to provide comprehensive documentation supporting their bid's technical and commercial responsiveness.