5404-0-2025-BG.pdf

Rev. 07/28/2016-RFQ.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 5404-2025-BG

For: Castings

Released Date: Thursday, February 6th, 2025

Due Date: Friday, February 21st, 2025 @ 2:00 PM CST

City Agency: Engineering

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following link:

https://www.cityofmadison.com/finance/purchasing/vendor-resources

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison. All freight charges, delivery fees, and packaging charges must be included in the above prices.

FOB Point, in terms of loss or damage, is Destination.

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com https://www.cityofmadison.com/finance/purchasing/vendor-resources

REQUEST FOR QUOTATION RFQ # 5404-2025-BG

RFQ.doc Page 2

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Mark Moder City of Madison Engineering

(608) 261-9250 employee@cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Brittany Garcia City of Madison Purchasing Services

(608) 243-0529 bids@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: https://www.demandstar.com/app/registration

Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.

mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration

RFQ.doc Page 3

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing

5 DESCRIPTION OF PRODUCT

The City of Madison is soliciting bids for sanitary and storm sewer castings.

The City of Madison Engineering Division is responsible for the design, construction, operation and maintenance of the City’s sanitary and storm sewer systems. The City’s sanitary sewer system consists of more than 800 miles of gravity and force main with 20,000+ sanitary access structures. The storm sewer system includes more than 500 miles of pipe with nearly 40,000+ storm access structures and inlets.

Quantities listed in this Request for Quotation are for the initial spring order. Delivery of all castings ordered in the initial order must occur no later than May 14, 2025.

The unit prices quoted shall be used for additional casting needed throughout the full calendar years of 2025 and 2026.

5.1 Specifications

The specifications listed here are of the listed casting manufactured by Neenah Foundry. If proposing castings other than this, please provide one sample of each casting along with product documentation to substantiate product equality. Given the large number of existing castings in our sanitary and storm sewer systems requested substitution castings must be interchangeable with the specified casting. For example the substitute lid or grate must fit the corresponding Neenah casting. The City of Madison Engineering Division will review submitted documentation and inspect the casting to determine if the requested substitution meets the City’s needs.

Gray iron castings used in the work shall conform to the requirements of the Specifications for Gray Iron Castings, ASTM A 48, Class 35 except as noted in Proposal under description of bid items and/or in referenced Standard Detail Drawings.

The castings for sewer access structures, catchbasins, and inlets shall be in accordance with the designs, dimensions, and details shown on the Standard Detail Drawings for the installation named, unless otherwise specified. Frames and lids for sewer access structures and catchbasins shall be machined and fitted so that rocking and chattering will be eliminated. The lids installed on sanitary sewers shall have the self-sealing gaskets firmly glued in place at the factory. All cleanouts shall conform to the requirements in the Wisconsin Plumbing Code. The type of cleanout cap shall be approved in advance by the field engineer.

5.2 Delivery

DELIVERED TO: CITY OF MADISON ENGINEERING, 1600 EMIL ST. MADISON, WI 53713

DELIVERY ACCEPTED MONDAY THROUGH FRIDAY 8:00 AM TO 3:00 PM

Must call (608) 266-4430 24-HOURS PRIOR TO DELIVERY.

Delivery of all castings must occur no later than May 14, 2025.

http://www.cityofmadison.com/business/localPurchasing https://www.cityofmadison.com/business/pw/documents/StdSpecs/2021/Part8.pdf

RFQ.doc Page 4

5.3 Substitutes

If proposing castings other than this, please provide one sample of each casting along with product documentation to substantiate product equality. Given the large number of existing castings in our sanitary and storm sewer systems requested substitution castings must be interchangeable with the specified casting. For example the substitute lid or grate must fit the corresponding Neenah casting. The City of Madison Engineering Division will review submitted documentation and inspect the casting to determine if the requested substitution meets the City’s needs.

5.4 Award

The City reserves the right to award this bid on a per-item basis or on total net bid, whichever is deemed most advantageous to the City.

Each item will be considered independent of any other item. The City will attempt to utilize the lowest bid when obtaining product, however the City Department reserves the right to obtain product from the most advantageous vendor/location. In making this determination, the Department will consider availability of product and proximity of vendor to project to minimize freight costs.

Rev. 07/28/2016-FormA-PriceProposal.doc

Form A: Price Proposal

RFQ #: 5404-0-2025-BG

This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

Item Quantity DESCRIPTION Unit Price 1 50 R-1550 Heavy-duty R-1050 frame, w/logo lid 1550-0054, nine (9) inch high, non-rocking sewer access structure frame and Type “B” non-rocking self-sealing sewer access structure lids with concealed pick holes. Material: Cast Gray Iron ASTM A-48, Class 40A. Refer to Standard Detail Drawing 5.7.16 , SAS Frame and Cover.

2 25 R-1689 Heavy-duty, w/logo lid 1550-0054, four (4) inch high, non-rocking sewer access structure frame and Type “B” non-rocking self-sealing sewer access structure lids with concealed pick holes. Refer to Standard Detail Drawing 5.7.16, SAS Frame and Cover.

3 35 R-3067 -7004 Heavy-duty curb inlet frame, curb box with two (2) inch radius and “Dump No Waste - Drains to Lake” logo. Grates:

Neenah Foundry Type R. Refer to Standard Detail Drawing 5.7.18,

5.7.20 and 5.7.22.

4 65 R-3067 Grates: Neenah Foundry Type R. Refer to Standard Detail Drawing 5.7.20.

ARO: After Receipt of Order

Prices quoted must include shipping charges, FOB Madison. All freight charges, delivery fees, and packaging charges must be included in the above prices.

Above bid submitted by:

COMPANY NAME

Rev. 07/28/2016-FormB-BidderInfo.doc

Form B: Bidder Information

RFQ #: 5404-0-2025-BG

This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing