Cast Iron Fittings

The City of Madison, Wisconsin's Finance Department Purchasing Services, specifically the Water Utility, is soliciting quotations for cast iron pipe fittings through Bid No. 4717-0-2018-BO. The procurement encompasses 38 line items of mechanical joint pipe fittings that must meet AWWA C110-Latest Edition, Class 250 specifications, including various configurations such as bends, crosses, tees, sleeves, reducers, caps, plugs, and offset double hubs. Fittings must be cement lined with all bells and tarred accessories, featuring conductive M.J. gaskets (no lead) and CorTen bolts, and individually packaged with flanges, gaskets, bolts, and nuts. Acceptable manufacturers include U.S. Pipe & Foundry, Tyler Union, and Griffin Pipe Products, with fitting sizes ranging from 4 to 20 inches in diameter. The City will evaluate bids based on multiple factors including cost, quality, compatibility, warranty, delivery capability, and past performance. Key dates include April 2, 2018, for questions, April 6, 2018, for answers, and the final quotation due date of April 11, 2018, at 1:00 PM CST, with delivery required to Madison Water Utility at 110 S. Paterson Street.

The procurement includes a local vendor preference policy that provides scoring advantages to registered local vendors. Bidders may offer partial order acceptance and are required to specify term discounts and pricing firmness periods. Substitutions are permitted with comprehensive manufacturer, model number, specifications, and product literature for City evaluation. The contract was ultimately awarded to First Supply Tyler, a local vendor, for a total contract value of $29,215.89, with individual item pricing ranging from $20.00 to $1,089.00 per unit. The contract pricing remains firm for one year from the bid date, with an additional incentive of a 1% discount for payments made within 30 days of invoice. Delivery is specified as seven days after order placement (ARO), and vendors must deliver via open-type truck with 24-hour advance notice. The City reserves the right to reject materials not meeting specifications and maintains the ability to award to the most advantageous bidder.