Case Management System

The Nevada Commission on Ethics is seeking proposals for a comprehensive case management system (Solicitation 15COE-S3567) to replace its existing database and improve workflow efficiency. The system must accommodate four primary case types: Advisory Opinion Requests, Ethics Complaints, Ethics Acknowledgments, and Public Records Requests, with the ability to process fewer than 200 incoming cases annually for fewer than 20 total users. Key deliverables include system development, data migration, and operational support over a four-year contract term. The RFP evaluation will be based on weighted criteria: 30% experience with similar legal case management systems, 25% project management and data conversion methodology, 15% customer success practices, 15% data security and risk management, and 15% cost transparency. Vendors must submit proposals by January 8, 2026, at 2:00 PM Pacific Time, with questions due by December 10, 2025. Anticipated vendor presentations are scheduled for January 13-15, 2026, with a Notice of Award expected around January 24, 2026, and Board of Examiners approval estimated for March 10, 2026.

Vendors must be registered on nevadaepro.com, hold a valid Nevada business license, and maintain active entity registration in sam.gov. Nevada-based businesses are eligible for a five percent preference under state statutes. The procurement requires comprehensive insurance coverage, including Commercial General Liability, Technology Errors and Omissions/Professional Liability, and Network Security and Privacy Liability. Vendors must provide encryption of data in transit and at rest, with stateside data maintenance mandatory. While no specific incumbent vendor is identified, the system must integrate with existing infrastructure and support the Commission's strategic objectives of improving technological capabilities and service delivery. The RFP does not specify a precise budget range but requires vendors to submit detailed cost proposals covering data conversion expenses, initial setup and training costs, and ongoing monthly or annual maintenance fees. Subcontractors must meet the same registration and licensing requirements as primary vendors, and all proposing organizations must comply with Nevada's legal and regulatory framework for state procurement.