Carpet Removal / Installation

The State of West Virginia Department of Education, on behalf of Kanawha County, issued Request for Quotation (RFQ) No. EDD1500000125 on May 5, 2015, for carpet removal and installation services at the WVDE facility located at 1900 Kanawha Boulevard East, Charleston, West Virginia 25305. The procurement seeks qualified vendors to remove existing carpet tiles from a basement media room, prepare the concrete floor, and install new 100% nylon modular carpet tiles measuring 24 inches by 24 inches minimum that are equivalent to Mohawk Group's Bending Earth II Lateral Surface product. The carpet specifications include a minimum gage of 1/12 inch, at least 47 rows per 10 centimeters, minimum pile yarn weight of 17 ounces per square yard, and minimum pile density of 5,230 ounces per cubic yard, with color and design matching the specified Mohawk product. Required deliverables include floor preparation, removal and replacement of cove molding, daily debris removal, and final site cleaning, with the selected vendor responsible for all travel costs, mileage, and travel time. The successful vendor must complete all work within 20 days of receiving the Notice to Proceed and provide pre-project measurements to the ordering office prior to commencement; work is restricted to 8:30 a.m. to 4:30 p.m., Monday through Friday, with the specific work schedule to be negotiated with the selected bidder. The carpet and adhesive must carry Carpet and Rug Institute (CRI) Indoor Air Quality Testing Program Green Label Plus certification, comply with ASTM E-648 Class 1 flammability standards, and achieve an electrostatic rating not exceeding 3.5 kilovolts, with installation performed in accordance with CRI-104 standards and all applicable federal, state, and local regulations. Bids were due on May 12, 2015, at 10:00 a.m., and responses should be submitted to the Department of Education, Building 6, Room 204, with inquiries directed to Jo Ann Adkins, Procurement Officer, at (304) 558-2686 or joann.adkins@k12.wv.us. The contract will be awarded to the vendor offering the lowest overall total cost meeting all specifications and requirements.

The West Virginia Resident Vendor Preference Certificate is applicable to this procurement, enabling qualifying resident vendors to receive preference adjustments to their cost bids ranging from 2.5 percent to 5 percent depending on residency status, years maintaining headquarters in the state, employment commitments to West Virginia residents, and veteran status. Non-resident small, women-, and minority-owned businesses certified by the Purchasing Division may also qualify for preference consideration under West Virginia Code 5A-3-59. All vendors must submit a notarized Purchasing Affidavit certifying compliance with West Virginia Code 5A-3-10a, confirming that neither they nor any related parties owe the state aggregate debts exceeding $1,000 or are in employer default status, with limited exceptions for contested assessments or compliant payment plans. Prior to contract award, the successful vendor must register with the West Virginia Purchasing Division and provide proof of required insurance coverage, licenses, certifications, and permits, as well as acknowledge receipt of any addenda issued with the solicitation. No incumbent vendors, current contractors, or technology integration requirements are identified in the available documentation. The solicitation does not specify an award value or budget range; however, the contract structure indicates this is a fixed-price, one-time purchase arrangement with pricing submitted as a single flat fee covering all labor, materials, and associated costs.