Carpet Removal / Installation

The State of West Virginia Department of Education issued an Accelerated Request for Quotation (ARFQ), numbered EDD1500000050, for carpet removal and installation services in Kanawha County. The procurement seeks the removal of existing carpet tiles and the supply and installation of new modular carpet tiles in Room 353 and two adjoining rooms on the 3rd floor of Building 6 at the State Capitol Complex, located at 1900 Kanawha Boulevard East, Charleston, West Virginia 25305. The carpet tiles must be 100% nylon, 24" x 24" minimum, suitable for heavy to severe foot traffic, with specific technical requirements including a minimum gage of 1/12", at least 47.00 rows per 10 centimeter, minimum average pile yarn weight of 17.0 ounces per square yard, and minimum average pile yarn density of 5230 ounces per cubic yard, equivalent to Mohawk Group Bending Earth II Lateral Surface design. The installation must comply with CRI-104 standards and manufacturer recommendations, meet flammability regulations and ASTM E-648 Class 1 standards, and bear CRI IAQ Testing Program Green Label Plus certification for both carpet and adhesive. The vendor must complete the project within 20 days of receiving Notice to Proceed, provide one week advance notice before commencing work, designate a primary contract manager available during normal business hours (Monday through Friday, 8:30 a.m. to 4:30 p.m.), remove all waste and debris daily, and ensure the installation area is clean and ready for use upon completion. A mandatory pre-bid meeting was scheduled for December 1, 2014, at 1:30 p.m., with quotation responses due by December 9, 2014, at 1:00 p.m. to 1:30 p.m. The procurement officer is Phillip Uy, reachable at (304) 558-2686 or puy@access.k12.wv.us, and contract award will be made to the vendor providing the lowest overall total cost meeting all required specifications.

The solicitation documents do not specify set-aside designations or restrictions limiting responses to particular enterprise categories, disadvantaged business enterprises, or other protected classifications. No incumbent vendors or current contractors are identified in the available documentation. Vendors must submit a completed Purchasing Affidavit, notarized under penalty of perjury in accordance with W. Va. Code 5A-3-10a, certifying that neither they nor any related parties have outstanding debts to the state or its political subdivisions exceeding $1,000 in aggregate or are in employer default status, with limited exemptions for contested tax matters and approved payment plans. All travel costs, mileage, and travel time must be included in the flat fee bid rather than billed separately, and the vendor must comply with agency security protocols and procedures. The solicitation documents do not provide an explicit budget range or award value; however, payment will be made as a flat fee for the overall total cost in accordance with West Virginia state payment procedures, with vendor default potentially resulting in immediate contract cancellation and exposure to other available legal remedies.