Carpet and Hard Surface Floor Cleaning MVA/On-Call Services

The Town of Mooresville, North Carolina is seeking qualified vendors for a Master Vendor Agreement (MVA) to provide on-call carpet and hard surface floor cleaning services for various town properties. This procurement (Solicitation MVA-2025-34) aims to establish multiple vendors who can perform cleaning services including carpet steam cleaning, area rug cleaning, concrete floor cleaning and polishing, vinyl floor cleaning, and upholstery cleaning. The contract term is 36 months with an option to renew for an additional two years, with work primarily expected during off-hours such as nights, weekends, and holidays. Vendors must submit a comprehensive qualifications package that includes a detailed scope of work, current pricing, a certificate of insurance listing the Town of Mooresville, a W-9 form, an authorized signatory form, three professional references, accounts payable contact information, and proof of business registration with the North Carolina Secretary of State. The response deadline is August 8, 2025, at 12:00 pm, and vendors will be selected based on availability, price, and quality of work, with the Town reserving the right to terminate the contract at any time without explanation.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Insurance requirements are stringent, mandating Commercial General Liability insurance with $500,000 per occurrence and $1,000,000 aggregate limits, Commercial Automobile Insurance, and Workers' Compensation Insurance for vendors with three or more employees. All insurers must be licensed in North Carolina, maintain an A.M. Best's Insurance Guide rating of A-VII or better, and provide a 30-day advance written notice of policy changes. While no specific budget range is provided, the Town may require additional specialized insurance coverage depending on the specific project risks, as outlined in Exhibit B, which includes options for Professional Liability, Cyber Liability, and other specialized insurance types. The Master Vendor Agreement allows the Town to issue individual Purchase Orders for specific services with no guaranteed minimum purchase amount, and payment terms are set at 45 days from invoice receipt. The contract will be governed by North Carolina law and requires compliance with state and federal regulations.