Carhartt Outdoor Work Wear

The City of Indianapolis and Marion County Purchasing Division is requesting bids for Carhartt outdoor work wear under a term agreement, with bids due June 25, 2026 at 10:00 a.m. The scope includes jackets, bib overalls, and work wear in multiple Carhartt models across regular, big, tall, and short sizes for citywide agencies, with estimated quantities of 500 units per item for most line items, 150 units each for Indiana Task Force 1 (IN-TF1) specific items, and 200 pairs of Ironclad Tundra Gloves.

The initial contract term is two years from execution, with renewal available by mutual agreement for periods not exceeding the original two-year term. All pricing must be submitted in United States dollars with shipping and delivery charges included, FOB Destination Freight Prepaid and Allowed. Bid pricing must be firm for the first contract year; after which an escalator clause of up to 5 percent may be applied when market conditions dictate, supported by documentation of cost increases. Vendors must extend pricing to other Indiana political subdivisions upon request and provide quarterly reports on participating subdivisions and purchase quantities if awarded.

Direct embroidery costs are included in pricing. Vendors are responsible for fitting City employees on site at no additional cost and maintaining detailed accounting records of all apparel sold, including fitting dates, employee information, garment details, delivery dates, and any quality issues. Liquidated damages of $25 per day apply for deliveries exceeding 30 calendar days from purchase order receipt. No bid or performance bonds are required.

The City currently maintains contracts with Municipal Emergency Services, Image First Uniforms d/b/a Madim LLC, and Fine Promotions, Inc. for similar services. Questions are due June 15, 2026 at 12:00 p.m. The buyer is Jeff Eichelberger, (317) 327-4976.