Carbonyl Sampler Maintenance and Repairs

The Texas Commission on Environmental Quality (TCEQ) is seeking a contractor to provide annual maintenance services for up to eight ATEC 8000 Carbonyl Samplers used for air monitoring requirements. This Request for Bid (RFB 582-25-08795) requires a contractor with ATEC certification to perform comprehensive preventive maintenance, including inspection and repair of inlet/outlet manifolds, solenoid valves, tubing and fittings, mass flow controller calibration, and replacement of ozone denuders and Teflon particulate filters. The maintenance must be completed within 30 calendar days of sampler receipt, with technical support available during business hours (8 AM to 5 PM CST, Monday through Friday). Bids are due on February 28, 2025, at 12:00 PM CST, with questions permitted until February 21, 2025, at 12:00 PM CST. Bidders must submit responses electronically to TCEQebid@tceq.texas.gov, and the contract term is one year with options for two additional one-year renewals. All supplied parts must be new and include manufacturer's standard accessories, and the contractor must provide repair quotes for any equipment failures beyond the specified maintenance scope.

Bidders must possess an Employer Identification Number (EIN) and certify compliance with specific state procurement requirements, including non-boycott provisions related to Israel and restrictions on doing business with certain foreign entities. The procurement includes preferences for Texas-based vendors and USA-produced materials, potentially giving advantage to local businesses. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid documents indicate preferences that could benefit small or local businesses. The TCEQ reserves the right to award the contract based on the most advantageous bid, considering factors such as low line item pricing and overall value. Although a specific budget range is not detailed in the provided documents, the scope involves maintenance services for eight sampling units annually. Vendors must also comply with additional requirements including cybersecurity training, business continuity plans, and adherence to TCEQ's terms and conditions regarding intellectual property, system access, and technological standards.