Car Share Program

Oklahoma State University (OSU) and the Oklahoma A&M System are seeking proposals for a Car Share Program through a Request for Proposal (RFP) identified as OSUA&M-RFP-000112-2017. The procurement targets rental car services for student and staff use within the university system, with an initial contract period running from the date of award through June 30, 2016, and potential annual renewals upon mutual agreement. The solicitation was opened on July 15, 2016, with proposals due by July 29, 2016, at 3:00 PM CST. Potential bidders are required to submit all information through the "Questions" Section of the solicitation, with a strict directive to upload a "Not Applicable" file if no specific information pertains to a question. The RFP emphasizes critical communication protocols, mandating that all inquiries be directed exclusively to the Buyer of Record via phone (405-744-5984), fax (405-744-5187), or email (purchase@okstate.edu). Any unauthorized contact with end users, departments, or contracted parties during the bid and evaluation process may result in immediate disqualification of the bidder.

The solicitation does not explicitly outline specific set-aside designations or restrictions on responding organizations. While the document provides comprehensive details about the procurement process, it does not specify incumbent vendors, existing infrastructure requirements, or precise award values. The RFP focuses on establishing a car share program for OSU, suggesting the potential for a substantial service contract that would support the university's transportation needs. Bidders are expected to demonstrate capability in providing a flexible, efficient car rental solution that meets the university's operational requirements. The procurement appears to be open to competitive bidding, with the primary evaluation likely centered on the vendor's ability to provide reliable, cost-effective vehicle rental services that can seamlessly integrate with the university's existing transportation ecosystem.