Car Seats

The Commonwealth of Kentucky, through the Finance and Administration Cabinet on behalf of the Department of Community Based Services (CHFS), issued Request for Bids (RFB) 758 2200000265 on November 16, 2021, for the procurement of car seats with a bid closing date of December 2, 2021, at 1:30 p.m. ET. Vendors' written questions must be submitted by November 19, 2021, at 1:30 p.m. ET. The solicitation encompasses five line items totaling 182 car seats: 40 units of High Back Booster with Harness, 1 Everystage DLX all-in-one car seat, 14 units of High Back Booster without Harness, 47 units of Infant Carrier with Base, and 80 units of Convertible Car Seat. All products must comply with applicable federal standards including FMVSS 213 and FMVSS 302, and bidders proposing alternate brands or specifications must submit descriptive literature to verify product equality. Awards will be made on a best value basis using measurable evaluation criteria of 90 points for price and 10 points for delivery time in working days, with the contract establishing a Master Agreement with an initial period of one year effective February 21, 2022, extendable for four additional one-year renewal periods subject to renegotiation. Bidders are not required to bid all line items, and delivery must be included in all bid offers, with pricing quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, exclusive of federal excise taxes and Kentucky sales or use taxes. All bids must be submitted electronically through the Commonwealth's eProcurement system, and prospective bidders must be registered in the Vendor Self Service System at least 24-48 hours prior to bid submission and submit required documentation including Kentucky Tax Registration Application, affidavits, and EEO forms if applicable.

Kentucky resident bidders are eligible for reciprocal preference against nonresident bidders, and qualified bidders including Kentucky Correctional Industries and entities serving individuals with severe disabilities are eligible for additional preferences. All bidders must complete and submit an Annual Affidavit, which serves as a compliance certification mechanism and requires sworn certifications under penalty of perjury regarding Kentucky campaign finance laws, Kentucky Department of Revenue registration, non-delinquency on state taxes, and non-participation in trade boycotts. Prices must remain firm for a minimum of 60 calendar days after the bid due date, with price increases not permitted during the first 12 months and only allowed thereafter if based on industry-wide changes and requested with 30 days' notice and supporting documentation. Documentation confirming that products meet all applicable federal standards must be provided prior to contract award, though bidders are encouraged to submit this information with their initial bid submission. The solicitation does not specify unit costs or total contract amounts in the available documents, and no incumbent vendors or current contractors are identified. The Office of Procurement Services reserves the right to extend the Master Agreement to other state agencies with vendor consent.