Canycom CG101 Walk Behind Flail Mower and BFP602 Walk-Behind Rubber Track Carrier

The County of Orange, OC Community Resources, is issuing an Invitation for Bid (IFB #012-3039203-ME) for the procurement of specialized landscaping and grounds maintenance equipment consisting of one Canycom CG101 Walk Behind Flail Mower and one BFP602 Walk-Behind Rubber Track Carrier to be supplied on an as-needed basis for various County facilities. Bidders must submit firm, fixed pricing for all items including shipping and delivery services through the County's electronic eProcurement Portal at https://procurement.opengov.com/portal/ocgov, with all bids due by May 15, 2026, at 2:00 PM. The awarded contractor must be a responsive and responsible bidder offering the lowest cost and must execute the contract within seven days of County notification. Required qualifications include a valid California State Contractor's License, active status with the California Secretary of State, valid D-U-N-S and UEI numbers, current SAM.gov registration with no active exclusions (dated no more than seven days prior to bid submission), three professional references, and certifications regarding debarment compliance and adherence to the Levine Act campaign contribution disclosure requirements. No price increases are permitted during the one-year contract term; however, any price decreases will automatically extend to the County. The contractor must maintain reasonable stock levels for timely delivery and assume all responsibility for transportation and logistics, including provisions for lift trucks or specialized equipment when necessary. No formal bidders' conference or site visit requirement has been specified, and all questions must be submitted through the solicitation's Question & Answer section with no direct contact to County personnel permitted.

The solicitation includes a five percent preference deduction (with a maximum allowable deduction of $100,000) for certified Orange County Local Small Businesses (OCLSB) or Disabled Veteran Business Enterprises (DVBE), which may enhance competitiveness for qualifying vendors in these designated categories. No incumbent vendors or current contractors are identified in the solicitation documents. The contractor must provide a Performance Bond and Labor and Material Payment Bond, with surety companies duly authorized to conduct business under California law, and must maintain comprehensive insurance coverage including commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), automobile liability ($1,000,000 combined single limit), and workers' compensation at statutory limits with employers' liability insurance ($1,000,000 per accident). The contract is structured as a firm fixed-fee agreement with a one-year term from the execution date with no automatic renewal unless approved by the County Board of Supervisors, and payment will be made in arrears within 30 days of receipt of acceptable invoices. The specific contract award value has not been disclosed in the solicitation materials, with pricing designated as "TBD" in the model contract pending submission of responsive bids. Bids will remain valid for 365 days following the May 15, 2026 solicitation closing date.