Canopy Recover over Bridge SHS

The Parkway School District is seeking qualified vendors to submit bids for a canopy recover project over a bridge at South High School in Manchester, Missouri. The project, identified as Bid 26-53, involves the procurement and installation of a gable-style canopy measuring approximately 11 ft. wide x 60 ft. long x 2 ft. 6 in. high, including a 12-inch box valance. Specific requirements include using Sunbrella Exceed FR Pacific Blue fabric, complete removal and disposal of existing fabric, and full delivery and installation services. A mandatory pre-bid site visit is scheduled for November 3rd and 4th, 2025, at 9:00 a.m., with potential vendors required to attend and inspect the site. The bid timeline includes publication on October 28, 2025, Q&A period ending November 6, 2025, bid closing on November 13, 2025, at 3:00 pm CST, and a tentative vendor award notification on November 20, 2025, at 4:00 pm. The district will evaluate bids based on the "lowest and best" criteria, considering factors such as specification compliance, vendor capability, inventory commitment, prior experience, and financial strength.

The procurement opportunity is open to vendors who can demonstrate compliance with several key requirements, including participation in the federal E-Verify program, adherence to federal work authorization regulations, and ability to provide comprehensive insurance coverage. Vendors must be registered on the Parkway School District Bonfire Portal and submit all required documentation, including an Affidavit of Non-Collusion and Federal Work Authorization Program documentation. While no specific set-aside designations are mentioned, the district emphasizes a policy of nondiscrimination and follows legal requirements for procurement. The bid requires that all equipment be new, with no used or reconditioned items accepted, and must include all handling, freight, assembly, setup, and warranty charges. Although a specific budget range is not disclosed, the contract will include standard manufacturer's warranty terms, commencing upon written acceptance or payment. Vendors must also be prepared to potentially provide terms to other local school districts and demonstrate technical support capabilities.