Canceled** clear bags

The South Carolina Department of Corrections (SCDC) issued an Invitation for Bid (IFB) for the procurement of clear bags with a navy blue "SCDC" logo imprint, specifically targeting the SCDC Commissary Main Warehouse. The solicitation (Number 5400025901) sought 3,000 bags estimated annually, with a potential total of 15,000 bags over the contract period, though orders would be placed on an as-needed basis with no minimum order guarantees. The preferred product was the International Promotional Ideas, Inc. Large Clear Lunch Bag or an equivalent meeting precise specifications, including 0.48mm plastic thickness, 26-pound weight capacity, specific pocket dimensions (12.51" L x 10" H x 2.255" D), and a silk-screen printed navy blue logo using oxidative polymerization drying ink. The original bid opening was scheduled for October 12, 2023, at 10:00 AM, with questions due by September 22, 2023, at 8:00 AM. The initial contract term was to be one year with four one-year renewal options, for a maximum contract life of five years, with deliveries required within 30 days of purchase order receipt to the SCDC Commissary Warehouse in Columbia, SC.

The procurement allowed for South Carolina end-product preference and resident vendor preference claims in accordance with state law. Vendor registration and a state vendor number were mandatory submission requirements. Pricing was to be submitted on a unit price basis with FOB Destination terms, including all shipping charges, and the lowest responsible and responsive bidder would be selected for award. One bid copy was required, and samples would be requested from the lowest bidder within 72 business hours for testing and evaluation. All items were to be new, with price adjustments prohibited during the initial term; price increase requests could only be considered for renewal terms with adequate justification using CPI or PPI indices. While no specific set-aside designations were mentioned, the solicitation emphasized detailed product specifications and vendor qualifications. The procurement was ultimately canceled due to ambiguous specifications, and no incumbent vendor information was provided. The estimated annual value was not explicitly stated, but the potential total contract quantity suggested a moderate-value procurement focused on specialized clear bag requirements for the Department of Corrections.