Campus Name Badges

The University of Wisconsin Oshkosh is seeking bids for professional custom campus name badges for approximately 1,600 employees across three campus locations in Oshkosh, Fond du Lac, and Menasha. The name badges must be custom-designed with the UW Oshkosh vertical lettermark, measuring 1" x 3" with rounded edges, fabricated from bright white Rowmark material, and offering both magnetic and pin backing options. Badges will feature 2-3 lines of personalization with UV direct color printing in black and yellow. Written questions were due by November 1, 2019, with sealed bid submissions required by November 8, 2019, at 2:00 PM CDT at the Campus Service Center. The procurement includes two distinct finishing options: standard flat UV direct color printing and an optional domed finish with clear epoxy material. Bidders must submit two separate bids with physical samples demonstrating both finishing options. The evaluation will assess quality, durability, and adherence to specifications, with pricing structured in tiers: $200 per unit for 1-40 badges and $175 per unit for orders exceeding 40 badges.

The contract includes preferences for Minority Business Enterprises and Disabled Veteran-Owned Businesses, with a 5% preference given to these certified vendors. Contractors are encouraged to utilize certified women-owned and minority-owned businesses for subcontracting, with a goal of awarding at least 5% of the contract value to such enterprises. The initial contract term is three years, with automatic renewal for two additional one-year terms unless either party provides written notice 90 days prior to expiration. Bidders must register with Wisconsin's eSupplier Portal and may participate in Wisconsin's Cooperative Purchasing Service, allowing municipalities to purchase from the state contract. Contractors must provide certificates of insurance with UW System as an additional insured, maintain a minimum two-year warranty, and comply with criminal background check requirements. The last awarded price for campus name badges was $7.50 per unit, and the contract allows for delivery within one week of order receipt to the three specified campus locations. Contractors must bear delivery charges and risk of loss, with all pricing to be F.O.B. Destination.