CampbellCloud Subscription

Sarasota County is pursuing a sole source procurement with Campbell Scientific Inc for a CampbellCloud subscription and specialized water monitoring equipment through project 2025-ISS-542. The procurement focuses on acquiring an Aspen10-Cell-ST Edge (IoT) Device, a 12-month CAMPBELLCLOUD Subscription, a RangeVue15 Radar Water Level Sensor, and an Aspen Conversion Cable to support the county's Automated Rainfall Monitoring Systems (ARMS). The key objectives include maintaining and expanding the county's existing infrastructure for automated measurement, recording, and communication of water levels in natural environments such as rivers, bays, and canals. The solicitation was released on August 22, 2025, with a deadline for questions on August 26, 2025, and a final response deadline of August 27, 2025, at 5:00 pm. All responses must be submitted electronically through the ProcureNow portal, with the procurement contact being Jissel Shoemaker from the Office of Financial Management. The county has structured the procurement to allow potential alternative vendors to demonstrate the ability to supply similar products, reserving the right to cancel the sole source procurement and pursue a competitive solicitation if such alternatives are identified.

The procurement is specifically restricted to vendors authorized by Campbell Scientific Inc to sell their products, with no explicit set-aside designations for disadvantaged enterprises mentioned. The current infrastructure consists of 18 existing stations using Campbell Scientific CR310 dataloggers, with custom software specifically written for these systems that are not compatible with other manufacturers' equipment. The total quoted amount for the current procurement is $3,181.10, with an estimated annual expenditure of $30,000.00. The contract is initially structured for a one-year period from 06/13/2025 to 06/12/2026, with the option to request a three-year term. The sole source justification emphasizes the specialized nature of the equipment, its cost-effectiveness, and its widespread use by Florida Water Management Districts. Campbell Scientific Inc is positioned as the sole proprietary source, manufacturer, systems integrator, and authorized representative for the specified equipment and software, which further limits potential competition for this procurement.