Camp Rilea Koski Lodging Fire Alarm System Replacement

The Oregon Military Department is issuing an Invitation to Bid (ITB #260017C001) for the design, construction, integration, testing, and commissioning of a complete addressable fire alarm system with integrated carbon monoxide detection for Buildings 7300 and 7299 (Koski Lodging) at Camp Rilea in Warrenton, Oregon, located in Clatsop County. The procurement seeks to replace obsolete, non-addressable fire alarm systems installed circa 1999 that are beyond their typical service life and lack CO detection capabilities required for transient lodging occupancies. Deliverables include all labor, materials, equipment, design services, engineering, permits, supervision, coordination, testing, documentation, and commissioning necessary to provide a complete, fully operational, code-compliant life safety system with full Authority Having Jurisdiction (AHJ) approval. Required qualifications include active licensure with the Oregon Construction Contractors Board and compliance with prevailing wage requirements for Clatsop County, BOLI Region 1. Key dates include a mandatory pre-bid conference on April 16, 2026, at 10:30 A.M. Pacific Time at Camp Rilea (attendance required; late arrivals will be deemed non-responsive), with bid closing and public opening scheduled for April 29, 2026, at 2:00 P.M. Pacific Time. The project schedule requires a start date within 10 calendar days of Notice to Proceed, substantial completion within 120 calendar days, and final completion within 150 calendar days, with liquidated damages of $250 per calendar day for failure to meet substantial completion deadlines. Bidders must submit a 10 percent bid security and provide a base bid including a $10,500 owner-controlled contingency allowance, four additive alternates for remote annunciators, in-room CO detection, alternate monitoring methods, and auto-dialer communication systems, plus seven unit price items for individual components.

There are no specific set-aside designations mentioned in the procurement documents; however, all bidders must obtain a UEI number and be cleared through the Excluded Parties List System (EPLS) to comply with federal requirements, as the project is anticipated to be funded through a National Guard Bureau Cooperative Agreement. All subcontractors furnishing labor or labor and materials with contracts valued at 5 percent of the project bid (minimum $15,000) or $350,000 regardless of percentage must be disclosed. The apparent successful bidder must provide performance and payment bonds equal to 100 percent of the contract price and submit insurance documentation and proof of prevailing wage compliance within ten calendar days of the intent-to-award announcement. The project requires integration with existing building infrastructure as shown in the provided floor plan drawings for Buildings 7300 and 7299, and contractors must independently verify all existing equipment, device locations, wiring, and system configurations prior to bidding, bearing full responsibility for field verification with no price adjustment allowed for discrepancies discovered during construction. The project estimate for bonding purposes is $120,000 to $160,000, with award made to the lowest responsive and responsible bidder. All work must comply with federal provisions, including Build America Buy America Act requirements.