Calibrations and Repairs of Flow Meters and Related Devices

The City of Dania Beach is soliciting bids for Calibrations and Repairs of Flow Meters and Related Devices through Invitation to Bid (ITB) No. 25-013, with bids to be submitted electronically via the City's e-Procurement Portal at https://procurement.opengov.com/portal/daniabeachfl by 10:00 am on Tuesday, May 20, 2025, after which bids will be publicly opened and read aloud via RingCentral meeting software. The procurement encompasses repair, modification, maintenance, and replacement of instrumentation and calibration services for flow meters, level transducers, process control instrumentation, remote terminal units, and data transmitting devices throughout the City's Water Treatment Plant, well fields, and field operations' distribution and wastewater transmission systems. Qualified contractors must demonstrate successful performance on similar projects of comparable magnitude and scope in South Florida, provide evidence of Florida licensure and certification, submit five references from similar completed projects, and maintain insurance coverage including general liability of $1,000,000 per occurrence/$2,000,000 aggregate, workers' compensation per Florida statutory limits, and automobile liability of $1,000,000 combined single limits, with the City named as additional insured. The contract will operate on a unit cost basis with bidders submitting hourly rates for lead technicians and technicians during regular work times (Monday through Friday) and all other times, plus a materials markup multiplier for parts and overhead, with response times specified as 24 hours for normal service requests and 2 hours for emergency requests; all bid prices must remain firm for a minimum of 120 calendar days after submission. The initial contract period is two years with the City retaining the right to renew for three additional one-year periods under the same terms and conditions, and evaluation will be based on the lowest responsive and responsible bidder, considering factors such as experience, staffing, equipment, materials, references, and past performance.

No specific set-aside designations or restrictions limiting participation by certain organization types are identified in the procurement documents provided. The City of Dania Beach is exempt from sales taxes, though contractors remain responsible for all applicable sales, consumer, use, and other similar taxes. Bidders must submit bid security equal to 5 percent of proposed pricing in the form of either a cashier's check or bid bond, with preliminary certificates of insurance required to accompany bids and official certificates of insurance to be delivered within 14 business days of the notice of intent to award. No specific contract value or annual funding amount has been disclosed in the available documentation, and no incumbent vendors or current contractors are identified in the procurement materials. The City reserves the right to reject any and all bids and to waive any informalities in the bidding process.