Calibration & Certification of Gas Sniffers

The County of Orange, OC Public Works is soliciting competitive bids for a Calibration & Certification of Gas Sniffers contract covering eight pump stations throughout Orange County, California. This fully electronic solicitation seeks a qualified vendor to provide annual calibration, certification, testing, replacement, and installation services for fixed and handheld gas detection equipment. Required services include performing annual calibrations, providing completed calibration certificates, conducting field and facility repairs, and supplying replacement parts as needed. Contractors must be approved by ANSI and ISO, and comply with safety and environmental regulations including NPDES and OSHA confined space standards. The bid submission deadline is December 2, 2025, at 2:00 pm, with all questions and requests for interpretation due by November 18, 2025, at 2:00 pm. The contract will run for five calendar years, beginning April 18, 2026, with services provided on an as-needed basis. Evaluation criteria will likely include technical capabilities, compliance with specifications, and pricing structure.

The procurement includes local small business (OCLSB) and disabled veteran business enterprise (DVBE) preference policies, which may provide a 5% bid price reduction for qualifying businesses. Specific requirements mandate that contractors provide OEM replacement parts with a one-year warranty and offer pricing based on hourly rates for onsite calibration, field repairs, and facility repairs. The total aggregate contract amount is not to exceed $200,000 for the entire five-year term. Price increases will not be considered during the first contract year, and any subsequent adjustments require 30 days' advance written notice with documented proof of cost increases. The County offers electronic funds transfer (EFT) as a payment option, and invoices must include specific details such as the contract number, service date, and description of services. Replacement parts will be billed at cost with no markup, and the contract includes provisions for purchasing miscellaneous related equipment and parts. Contractors must be prepared to calibrate and maintain gas sniffers for various Honeywell calibration gas and multi-gas detector equipment.