Calais lawncare 2026-2027

The State of Maine Department of Defense, Veterans & Emergency Management is soliciting a Request for Quotation (RFQ) for lawn care services at the Calais Armory located at 11 Calais Avenue, Calais, Maine. The procurement covers comprehensive lawn maintenance for approximately 0.5 acres, including weekly mowing and trimming to a uniform height between 3.5 and 5 inches throughout the growing season from May through October. Specific service requirements include edging, debris removal, trash collection, and winter cleanup tasks such as fallen tree and branch removal. Quotations must be submitted by February 13, 2026, at 4:00 p.m. EST, with questions due by February 6, 2026, at 12:00 p.m. EST. The contract will have an initial performance period from May 1, 2026, through April 30, 2027, with two optional two-year renewal periods potentially extending through October 31, 2030. Evaluation will be conducted on a best value basis, with award going to the lowest-priced compliant bidder, though the State reserves the right to reject the low bid based on prior poor performance or contract terminations.

No specific set-aside designations or restrictions for disadvantaged enterprises are mentioned in the documentation. The current lawn care vendor is Lund Construction, LLC, with an approximate annual cost of $5,860, including spring cleanup. Bidders must submit a comprehensive cost quotation covering all five years of the contract term, along with a Bid Cover Page with Responsible Bidder Certification, a Cost Response Sheet, compliance documentation, and a detailed disaster recovery plan. Additional requirements include passing federal background checks for all personnel and participating in monthly performance evaluation tours. Contractors must demonstrate the ability to respond to communications within one business day and assume liability for any facility damage. While no specific budget range is explicitly stated, the current vendor's annual cost provides a baseline for potential bidders. Payment will be made on a monthly billing cycle, with deductions for days when services are not provided, and the contractor will be subject to strict performance evaluations with potential contract termination for repeated poor performance.